Page 100 - Colleyville FY21 Budget

5-Year + Outlook

Finance Administration
Finance will continue to strive for high standards of fiscal responsibility through adhering to
the reporting standards set forth by the Governmental Accounting Standards Board, as well
as applying best practices laid out by the Government Finance Officers Association (GFOA).
To that end, staff will continue to apply for GFOA awards in financial reporting.
Holding transparency and communication as crucial values, the finance staff will work to
ensure all monthly and quarterly reports present the City’s position in a clear, concise format.
Additionally, staff will work with OpenGov, the City’s vendor for online transparency, to create
informative, value-added reports for Council, staff, and all citizens of Colleyville on an ongoing
basis. These reports will be available to access on-line and in real-time.
Finally, the Finance Department has taken over the City’s annual budget process for the FY21
budget. Staff strives to maintain the City’s high standards for this process, taking care to lay
out long-range forecasts and act as advisor and facilitator between departments, City
Management, and Council. Finance staff will also make sure Colleyville’s tax rate setting
process adheres to the State’s regulates as well as Colleyville’s history of public transparency.

Municipal Court

 Notify: Court Notifications is a program that offers an automated way for the court to
contact multiple people, such as those with pending warrants, issued warrants,
upcoming court dates, or outstanding balances via the telephone or text. Reports can
be ran to get statistical and/or detailed feedback. Notification outcomes can be viewed
on a case-by-case basis.

 Matterhorn Software: Matterhorn is a web-based online dispute and case resolution
platform that allows people to “go to court” without physically going to court. The
software is highly configurable, providing custom functionality. Police, prosecutors,
and court personnel can securely access Matterhorn on any web-enabled device. This
software has been activated as of the early part of calendar year 2020.

 NCourt Processing System: The Municipal court has also implemented the new credit
card processor NCourt as of the early part of calendar year 2020. The changeover
from ETS processor to NCourt allows the court to accept an expansion of credit card
types including ACH, apple pay, and goggle wallet as well as guaranteeing the funding
100%. This will minimize time spent for staff on credit card chargebacks and providing
efficiency on the staffing. Defendants will have the option with nCourt to call into a
phone bank if not interested in paying online.

 Cash Bond Entry Screen from Incode: The municipal court has requested a cash bond
entry screen be developed from Incode. The court staff efficiency with a cash bond
entry screen would improve greatly when processing jail bond paperwork for other
city payments collected at the jail. The municipal court department has requested
this, however this item hasn’t been developed for Incode version 10.

 Site location for Juvenile Diversion Program: Work with a juvenile diversion program to
conduct programs out of the Colleyville Justice center for the Colleyville-Keller
Municipal Court and to utilize this program for surrounding cities. At this time there is
no set expectation date. Bust 34, Waist 28, Hips 36
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