Page 74 - Colleyville FY21 Budget

3. Enhance Governmental Transparency

1.3 – Assure convenient access to public information
1.4 – Communicate thoroughly and strategically

The CSO maintains custody, control, filing, and storage of all legislation, books, documents,
minutes, and other written and recorded materials pertaining to the operation of the City
government. These City documents are made available through the City’s website in an
understandable manner for the public.
The Office is responsible for compliance with the Texas Open Meetings Act and the Public
Information Act. As such, the office oversees the posting of every public meeting of the City
Council and appointed boards, commissions, and committees. In addition to agendas, packets
are made available to the public immediately through a web portal. Minutes are also available
immediately upon receipt from the board, commission, or committee.

The City’s proactive approach to enhance governmental excellence and transparency is a
collaboration of all City departments. As such, all meeting agenda packets are created and
sent electronically for all City Council, board, commission, and committee meetings. The City
further utilizes all resources, whether it be the website or social media, to keep the public
abreast of City business, events, and projects.

4. Deliver Exceptional Administrative Support to the
Governing Body
1.4 – Communicate thoroughly and strategically
6.2 – Establish and enforce a culture of mutual trust
and respect
6.4 – Foster our shared values

The City Secretary supports the City Council in both an
administrative and technical capacity to facilitate the
legislative process and City business. The CSO engages with our elected officials and the
public to understand expectations and preferences, and looks for opportunities to develop
solutions and services which deliver value.

This includes, but is not limited to:

 Organization of City Council agendas;
 Preparation of the City Council agenda packets;
 Preparation of City Council meeting minutes;
 Coordination and scheduling of City Council meetings and public hearings, and
recording of each for permanent record;
 Accepting petitions filed by citizens; overseeing, guiding, and tracking the entire
legislation process, from induction of proposed legislation to final approval and
publication; and
 Processing applications for board, commission, and committee appointments.

72