Page 413 - City of Westlake FY20 Budget

Section 11 Municipal Policies
Employee Pay Plan Policy

Market-Based Pay
a. The Town of Westlake will conduct an annual market salary study in the spring prior to
budget preparation for the upcoming fiscal year.
b. Depending on the results of the market study, and if funds are available, all or some of
the salary bands will be proposed to the Town Council for adjustment based upon the
results of the annual market salary study. Proposed adjustments to any pay band will
not be proposed unless the market study indicates bands have increased by 2.5% or
more.
c. Employee salaries may receive a market adjustment if their current salary has shifted
to become less than 97.5% of the market average.
d. All new hires will be placed at the minimum rate of their band, unless a hiring manager
recommends placement at a higher rate. This must be reviewed first by the Human
Resources Department and approved by the Town Manager or their designee.
Generally, new hires proposed to be paid higher than band minimum may be brought
into the pay system within 3% above or below a band’s midpoint; however,
exceptional qualifications and experience of the new hire must be demonstrated by
the hiring department to the Human Resources Department and the Town Manager
for this to be approved.
e. All market adjustments are dependent upon available financial resources.
f. The market value for positions within the Town of Westlake will be determined
annually through the completion of a survey of comparison communities identified by
staff and approved by the Town Council.
g. Employees with base compensation within 3% of the market average are considered
to be “at market.”
h. Positions currently at or above the market will not qualify for any market-based
adjustment and will remain at their current rate of pay.
i. If the market rate for a position declines, the salary of position holders will not be
negatively impacted, but they will not receive any market-based adjustments.
j. Market adjustments will impact the base pay of the employee and may only be applied
if the Town of Westlake has adequate financial resources available to fund the
adjustments.

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