Page 412 - City of Westlake FY20 Budget

Section 11 Municipal Policies
Employee Pay Plan Policy

Employee pay progression within a band can occur if there is a market adjustment approved for
that band. Progression in a band can also occur if an employee’s job performance, as
determined by review of job performance, results in a performance pay increase. Pay
progression is defined as movement within a band that increases the employee’s pay on an on-
going basis.

Other instances that can create employee progression in a pay band include:
• Promotion
• Significant increase in job skills, job-related education or training or competencies
• Position reclassification: These instances can only occur after proper analysis and with
criteria established by the Human Resources Department and approved by the Town
Manager or their designate.
V. PAY PLAN PARAMETERS
To successfully practice this pay philosophy using this policy, as well as reach our objectives, the
Town will use the following parameters to utilize this pay system:

Internal Equity
a. To maintain accurate position classifications, the Town of Westlake will conduct a
position analysis of 1/3 (one-third) of the organization’s positions each year. This
ensures that all positions are reviewed on a rolling three-year basis.
b. Upon review of the position analysis by the Director of Human Resources, and with the
approval of the Town Manager or their designee, position classifications may be
adjusted to a new band. This can occur if a new position classification is created, or if
the duties, roles, and responsibilities have substantially evolved, resulting in a position
that is greater similarity to another classification band.

Performance Pay
a. On-going performance pay may be awarded to individuals or teams who, as
determined in their performance evaluation, have clearly gone “above and beyond”
their traditional roles, job duties, and assignments over the evaluation period.
b. Performance pay is awarded through the review process and the established criteria
outlined by the HR department
c. One-time performance pay may be offered to employees or teams who, based on
performance evaluation, have been determined to have gone above and beyond
expectations. One-time performance pay is a lump-sum, one-time payment and will
not impact the base pay of the employee and will not move their pay within their
position’s assigned band.
d. All performance pay, whether on-going or one-time adjustments, is dependent upon
the availability of financial resources.

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