Page 26 - City of Westlake FY20 Budget

Section 01 Executive
Transmittal Letter

The Vehicle Replacement Funds provide resources to manage the purchase of vehicles and heavy
equipment for the Town’s fleet. The establishment and funding of the vehicle and heavy equipment
replacement program was designed to even out expenditures from year-to-year and provide a structured
method for purchasing and retiring vehicles. A five-year purchase plan has been developed to detail future
capital needs.

Revenue Highlights
Budgeted to be $528K; a decrease of $1.9M from prior year, primarily due to decreased transfers in from
the General Fund of $1.7M based on one-time commercial planning and development revenues. The
decrease of $219K in contributions from Westlake Academy Foundation includes $125K for the purchase
of a 71-passenger bus and $90K from Westlake Academy for 50% of the State’s facilities allotment.

Expenditure Highlights
Expenditures are budgeted to be $932K; a 30% decrease of $408K from the prior year of $1.3M. The
major reductions are:
• Purchase of an ambulance at $260K
• Purchase of a $219K 71-passenger bus
• Repainting of the ground storage tank at $275K
• Maintenance of $61K at town facilities, parks & recreation, and information technology

The above expenditures will be offset by:
• Purchase of new public works vehicle at $50K
• Purchase of a truck for the Marshal’s office of $68K
• Purchase of a utility task vehicle ($14K) for the Parks and Recreation department

The following will be expensed through the Utility Maintenance & Replacement Fund:
• Purchase of a sewer easement cleaning machine ($67K)
• Lift station pump repairs ($25K)
• Purchase of pump station equipment ($90K)

Fund Balance
The combined ending fund balance is projected to be $2.1M and includes:
• Utility Vehicle Maintenance and Replacement = $2K
• Utility Maintenance and Replacement = $393K
• General Maintenance and Replacement = $667K
• General Vehicle Maintenance and Replacement = $1.1M

As a team, we believe the adopted budget enables us to continue to meet the service level expectations
of our Town Council and stakeholders while balancing the strategic perspective of being financial
stewards for the community. Our organization provides an excellent array of municipal and academic
benefits for those who call Westlake ‘Home’ through the utilization of our shared services model, inter-
governmental partnerships, financial policies, Strategic Plan, Comprehensive Plan, and feedback from
our community. The vision Council has established for Westlake is one that will distinguish us within the
North Texas region.

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