Page 23 - Pantego Adopted Budget FY20

TOWN OF PANTEGO
ANNUAL OPERATING BUDGET & PLAN OF SERVICES
FUND: General Fund- 100
DEPARTMENT: General and Administrative - 101
DIVISION: Finance Department

Description:
The Finance Department is the administrative arm of the Town's financial operation. The department is responsible for maintaining a
governmental accounting system that presents accurately, and with full disclosure, the financial operations of the funds of the Town in
conformity with General Accepted Accounting Principles. Combined with budgetary data and controls, information so presented shall
provide a means by which the general citizenry may ascertain whether public funds are expended efficiently, as well as prioritized and
allocated in a manner which is responsive to prevailing community needs and values.
The Finance Department, in its accounting function, is also responsible for processing payroll, cash disbursements (payments),
keeping track of all purchase orders, accounts receivable, fixed assets, and other financial controls, including general ledger
reconciliations.
The Finance Department is also responsible for some part of the risk management function of the Town, including the benefits
program (health, dental, life), worker's compensation claims, and liability insurance coverage.

Mission Statement:
7. Obtained better efficiency and customer/vendor service by
Provide the best possible public service to the residents and businesses working with new AP administrator.
of the Town of Pantego. Implement Town Council policy through
professional management and oversight of all Town operations, 8. HR Administrator streamlined on-boarding process of new
coordinating the work of department heads and other employees to Team members.
ensure equitable, effective and efficient service delivery.
9. HR Administrator coordinated first Team member
Major Goals: appreciation party.
1. To develop and recommend program, policy and procedures Objectives for Fiscal Year 2019-2020:
alternatives to the Town Council for consideration.
1. Complete Auditor's final recommendation of utilizing the
2. To formulate, present, and administer the Town budget in a manner Fixed Asset Module in Incode to maintain and track Fixed
to ensure responsive and cost effective Town services. Assets.

3. To safeguard the Town's assets by principle of maximizing available 2. Obtain Certified Government Finance Officer (CGFO)
revenue, controlling costs, and managing the Town's investment distinction.
principal.
3. Start the Budget process much earlier in the year in order
4. To direct and oversee the Town's financial accountability to ensure to work with all departments to develop a Comprehensive
the responsible and allowable use of Town's funds. Five Year plan and not just budget one year at a time in
order to project long-term needs, and begin utilizing Fund
5.To improve service delivery through education and training of Finance 300 for Capital Asset replacement. (Begin a Pay-go system).
personnel as well as personnel of customer departments.
4. Continue to assess and review internal processes and
6. To develop and provide financial and budgetary data to management make recommendations for improvement. Strengthening
or other authorized personnel in the form, frequency and timeliness Internal Controls and segregation of duties in a small
needed for management decisions. department.
Fiscal Year 2018-2019 Accomplishments: 5. Re-write and update the town's Finance and Investment
Policies to ensure they are compliant with recent legislative
1. Completed the Annual Audit and accomplishing two of the Auditors changes.
primary recommendations (consistent bank reconciling and Finance
Director training in Governmental Accounting. - see below) 6. Work with town Finance Committee and Council to
develop a plan that will continue to further maximize returns
2. Adopted the FY 18-19 Budget. of cash reserves while remaining a good steward and
adhering to the primary objectives of suitability, safety of
3. Completed NCTCOG New and Emerging Finance Directors' principal, liquidity, marketability and diversification.
Roundtable
7. HR Administrator begin working on HR Certification
4. Completed Texas Tech Institute of Governmental Finance Program
8. Update/ Re-write Employee Handbook to ensure it is
5. Completed GFOAT Government Accounting Academy compliant with any new legislation and address twenty-first
century topics such as Social Media.
6. Actively managed excess cash balances to maximize returns.