Page 273 - Hurst FY20 Approved Budget

CITY OF HURST

ENTERPRISE FUND FISCAL SERVICES 0334 SUPPORT SERVICES

DEPARTMENT MISSION STATEMENT

To provide support for all City services through the administration of purchasing procedures, and
to minimize the City’s exposure to financial loss through the development and administration of
risk management.

DIVISION DESCRIPTION

The Support Services Division consists of the City’s Risk Management and Purchasing functions.
The primary goal of Risk Management is to protect the City’s assets while assisting City
Departments in identifying analyzing, and evaluating the risk of loss associated with the City
projects and programs. Risk/Purchasing is also responsible for obtaining insurance coverage
when it is necessary for the City to provide services required by the public. Risk/Purchasing
assists all City Departments in developing bid specifications and ensuring that the city’s
procurements are cost effective, meet the City’s needs, and comply with all required statutes and
regulations.

PRIOR YEAR RESULTS & ACCOMPLISHMENTS

 Created and implemented Continuous Improvement program per National Procurement
Institute guidelines.
 Created and implemented online forms utilizing Perfect Forms.
 Earned the Achievement of Excellence in Procurement Award.
 Implemented citywide Amazon Business purchasing platform.
 Rolled out procurement card receipt attachment functionality allowing for full online record
retention of pcard transactions.
 Increased the number of inter-local agreements with other municipalities to increase our
purchasing options.

FUTURE INITIATIVES

 Revise Purchasing Manual to address new processes and legislation.
 Work to create a more efficient way to process city refunds.
 Complete “how to” user guides for Purchasing and Risk Management.
 Modernize the travel policy and travel reporting process.
 Obtain procurement card audit certification.
 Implement procurement card audit program.

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