Page 152 - Ord 866 Adopting a revised Fiscal Year 17-18 and new proposed Fiscal Year 18-19 budget

Goals and Objectives

13 Town Secretary’s Office

Strategic Theme & Objective( s)
Theme ~ Exemplary Service & Governance
Objective( s) ~ Increase Transparency, Accessibility & Communications
Encourage Westlake’ s Unique Sense of Place
Maximize Efficiencies & Effectiveness

Department Contact Information
Kelly Edwards Town Secretary kedwards@westlake- tx.org 817- 490- 5710
Tanya Morris Admin. Assistant tmorris@westlake- tx.org 817-490-5741

Program Broad Goals

A commitment to leadership that ensures quality public service based on honesty,
dependability, integrity, consistency, respectfulness, and fairness.
Maintain accurate records that are available to the public, Boards, and staff through a user-
friendly records management program in compliance with state law and our ordinances.
Conduct elections accurately, efficiently, and in accordance with state law.
Ensure the Code of Ordinances is updated as additions and revisions are approved by the
Town Council.
Maintain the majority of records in digital form.

Program Service Description

Perform tasks outlined in the Texas Municipal Law and Procedure for General Law Type A
Cities.
Coordinating municipal elections
Providing support of the Town Council, Board of Trustees, Planning and Zoning
Commission, and the Zoning Board of Adjustments.
Oversight of the Town’ s ( municipal and academic) records management programs.
The Town Secretary is also responsible for the communicating meeting information to the
community.

Program Trends

The duties and responsibilities of the department indicate an increase in the number of
activities/ functions that impact the workload of this office.
Additional agenda postings for boards and commission meetings.
An increase in meeting notifications spurred by development.
Assisting departments with the implementation of individual department records
management storage within Laserfiche.
Assisting multiple departments with the design concept and implementation of
workflows to streamline and automate records management within Laserfiche.
Continue working with individual departments adding forms and workflows in an effort to
increase efficiencies and streamlining processes.

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