Page 153 - Ord 866 Adopting a revised Fiscal Year 17-18 and new proposed Fiscal Year 18-19 budget

Goals and Objectives

13 Town Secretary’s Office

Town of Westlake
Meetings continue to be scheduled once a month for the Town Council, Board of Trustees
and Planning and Zoning Commission. Planning and Zoning meetings will continue increase
with new development both commercial and residential.
Time required on pre and post meeting activities are impacted by the actual number of
meetings per year and the information generated for each meeting packet. The amount of
time has continued to increase based on the number of meetings.
Agenda preparation includes:
Electronic packet preparation
Posting requirements
Distribution of meeting notifications
Preparation of minutes
Legal advertisements
Maintaining records associated with each meeting
Facility preparation for meeting

2017- 2018 Highlights
Work with individual departments to design and implement forms improving and automating
processes.
Attend the 2017 Legislative update.
Attend Municipal Clerks training as necessary to maintain the Texas Municipal Clerk’ s
certification.
Continue destruction of paper records terminating off-site storage agreements.
Complete an electronic records destruction.

139