Page 207 - Cover 3.psd

DEPARTMENT / DIVISION FUND
FINANCE – ADMINISTRATION GENERAL
PROGRAM NAME
GENERAL ACCOUNTING
DESCRIPTION / MISSION
The General Accounting Program is responsible for collecting, recording, summarizing and reporting the results of all financial
transactions of the City in a timely manner and in accordance with generally accepted accounting principles, ensuring compliance
with applicable state and federal statutes, bond covenants, grant contracts, and management policies by reviewing financial data
for special projects, such as capital projects and special events, and the timely reporting thereof. Major responsibilities of this
program include the general ledger function, chart of accounts maintenance, verification and submission of payroll taxes and
employee retirement contributions and preparation of related reports, validation and reporting of various other payroll processes
and payments, preparation and distribution of employee W-2 statements, the collection of accounting data for projects / events,
data integrity assurance, funding source maintenance, reconciliation of restricted cash accounts, ambulance billing maintenance
and posting of expense and revenues, reconciliation of bond issues to bond elections, and maintenance of systems software
designed specifically for capturing project / event data, preparation for and coordination of annual external financial audit, and
preparation and issuance of the Comprehensive Annual Financial Report (“CAFR”).

GOALS
• To provide City Council, management, departments, and citizens with accurate and timely financial records and reports in the
most efficient manner. (Financial Stability)
• To report financial transactions in conformity with Generally Accepted Accounting Principles and Government Accounting
Standards Board (GASB) requirements. (Financial Stability)
• To receive the Government Finance Officers Association’s (GFOA) Certificate of Achievement in Financial Reporting for the 2018
Comprehensive Annual Financial Report. (Financial Stability)
• To ensure timely and accurate reporting and payment of payroll taxes and employee retirement contributions. (Financial Stability)
• To ensure timely and accurate issuance of employee W-2 statements. (Financial Stability)
• To ensure compliance with applicable state and federal statutes, bond covenants, grant contracts, and management policies
pertaining to projects, events, and grants. (Financial Stability)
• To establish and maintain project information in the computer system in a timely manner. (Financial Stability)

OBJECTIVES
• Issue a CAFR that communicates and fairly presents the financial condition of the City of North Richland Hills and meets GFOA
certificate standards and minimizes the number of ‘major’ comments by the GFOA reviewer.
• Receive an unqualified audit opinion on the 2018 CAFR.
• Limit the number of audit adjustments to 10% or less of period 13 closing entries processed.
• Prepare annual reconciliation of actual bond issues with bond elections.
• Prepare and submit financial reports in compliance with grant contracts.
• Ensure arbitrage rebate calculations are prepared and issued as required by the Internal Revenue Service.
• Minimize cost of arbitrage calculation services and associated liability by reducing the number of bond issues with remaining
funds.
• Develop an Accounting policy and procedures manual.
• Setup new projects and process continuing project adjustments in accordance with the approved CIP Budget within 60 days of
receiving the printed budget.

2016-17 2017-18 2018-19
PERFORMANCE MEASURES ACTUAL REVISED ESTIMATED
Goal: Financial Stability
# Of FTE for journal entry processing 0.65 0.65 0.65
# Of FTE for payroll processing 0.31 0.31 0.31
# Of FTE for general accounting 1.79 1.79 1.79
# Of FTE for project/grant accounting 1.40 1.40 1.40
# Of FTE for ambulance accounting 0.40 0.40 0.40
# Of journal entries (JE’s) processed 10,669 11,800 11,800
# Of journal lines processed 193,666 188,500 188,500
# Of manually-created JE’s 5,210 5,215 5,215
# Of hand-keyed journal lines 151,531 140,705 140,705
# Of period 13 closing entries processed 366 370 370
# Of monthly closings completed on time 12 12 12
# Of W-2 statements issued 1,244 1,270 1,300
# Of audit adjustments 25 20 15

203