Page 110 - FY 19 Budget Forecast 91218.xlsx

TOWN HALL OPERATIONS
TOWN HALL OPERATIONS (100-110)

DEPARTMENT DESCRIPTION:
The Town Hall Operations Facilities Department consists of the Facilities Manager, Building Maintenance Technicians
II (2) and an contracted Janitor. The Facilities Department provides facility maintenance service and assistance to the
following facilities; Town Hall, Police, Jail, Animal Adoption Center, Municipal Service Center, Fire Stations 1,2 & 3,
Senior Activities Center, and the Library. The Facilities Department assists in the general oversight of the facility
maintenance, general repairs, HVAC Systems, electrical, plumbing and lighting along with the overall buildings
operation, developing and implementing the departments budget, room and meeting requests, art show set-ups, door &
security system operations and any and all other maintenance requests. The purpose of the department is to insure the
facilities are being maintained and cared for through efficient and effective preventative maintenance practices.

DEPARTMENT/DIVISION GOALS:
1. Manage and provide for day maintenance of the designated facilities. Provide occasional facility maintenance
support to the following buildings; Friends of the Library and 541 Keller Parkway.
2. Continue to monitor building energy consumption and recommend changes to improve overall energy efficiency and
conservation within the cities facilities.
3. Maintain routine preventive maintenance of heating, ventilation, air conditioning(HVAC) and emergency generators.
Ensure equipment is adequately covered under warranty or annual maintenance contracts. Perform maintenance and
repair of HVAC systems needed to augment maintenance contracts and minimize repair expenses.
4. Provide routine preventive maintenance, repair and overall support for electrical, emergency generators, plumbing
roof, fire alarm, clock tower, elevators door security, backflow devices, water heaters, and whatever else that may need
to have preventive maintenance .
5. Inspect and perform minor painting, carpentry, door maintenance, and lighting system maintenance within each
building.
6. Review and recommend annual service and warranty contracts for designated facilities.
7. Manage monthly art show set-up and take down, assist with annual art programs and coordinate set-up for many
events and activities.
8. Coordinate and setup conference rooms and Town Hall for meetings, training, voting and special events.
9. Daily monitoring of facilities computerized building automation equipment. Manage door and HVAC schedules to
accommodate meetings and conference room schedules.
10. Manage janitorial service contract, HVAC preventative maintenance contract, Fire Alarm/Sprinkler System
contract, Generator contract, Elevator contract, Backflow Prevention Inspections, Floor and Window Cleaning contract,
Clock Tower Preventative Maintenance contract and all facilities.

SERVICE LEVEL ANALYSIS:
FY 2018-19
FY 2016-17 FY 2017-18 FY 2017-18
Actual Budget YE Proj. Adopted
SERVICES PROVIDED Budget
Overall Systems Maintained: 200,100 200,100 200,100 200,100
HVAC Systems 58 57 57 59
Electrical Systems 12 11 11 11
Plumbing Systems 12 11 11 11
Elevators 1 2 2 2
Fire & Sprinkler Systems 4 7 7 7
Generators 7 7 7 7
Facility Inspections 12 11 11 11
After Hours events supported 15 30 30+ 30+
Contracts Supported by Facilities 12 12 11 11

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