Page 354 - Hurst FY19 Approved Budget

FISCAL SERVICES

510 ENTERPRISE FUND
0334 SUPPORT SERVICES

MISSION STATEMENT

To provide support for all City services through the administration
of purchasing procedures, and to minimize the City’s exposure to

financial loss through the development and administration of risk
management.

DIVISION DESCRIPTION

The Support Services Division consists of the City’s Risk Management and Purchasing
functions. The primary goal of Risk Management is to protect the City’s assets while
assisting City Departments in identifying analyzing, and evaluating the risk of loss
associated with the City projects and programs. Risk/Purchasing is also responsible
for obtaining insurance coverage when it is necessary for the City to provide services
required by the public. Risk/Purchasing assists all City Departments in developing bid
specifications and ensuring that the city’s procurements are cost effective, meet the
City’s needs, and comply with all required statutes and regulations.

PRIOR YEAR RESULTS & ACCOMPLISHMENTS

• Increased the amount of Buyboard use and tracking to increase rebate
received
• Digitized internal purchasing forms to increase efficiency and tracking
• Implemented digital receipt and expense report processes as it relates to City
procurement cards
• Submitted packet to the National Procurement Institute and earned the
Achievement of Excellence in Procurement award

FUTURE INITIATIVES

• Revise Procurement Card Manual
• Develop robust purchasing training program for internal staff
• Work with the Texas Municipal League Intergovernmental Risk Pool to
implement best practices for training and reporting
• Pursue attainment of the Achievement of Excellence in Procurement award
• Work with City Management and City Secretary’s office to review purchasing
items for compliance before City Council presentation

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