Page 176 - Honorable Mayor and Members of the City Council

STAFF SERVICES

DIVISION DESCRIPTION

The Staff Services Division is comprised of three departments: Finance, Information Technology, and Personnel. The
Staff Services Division performs all accounting, auditing, budgeting, cash management, personnel, data processing,
information technology, purchasing, and risk management functions in the City. Staff assists with receptionist and
switchboard duties. The Staff Services Division includes the following positions: Finance Director, Accounting
Supervisor, Accounting Clerk, Information Technology Director, and Assistant Information Technology Director. One
part-time position is included in the Information Technology Activity; the CAD/GIS Assistant reports to the Information
Technology Director.

The Division Summary page provides financial information for the Staff Services Division on an actual basis for 2015-
16 and 2016-17; on an adopted budget and twelve-month estimate basis for 2017-18; and on a department request,
decision package, total request, and adopted budget basis for 2018-19.

The Staff Services Division's total 2018-19 Budget is $1,158,428. This allocation is $21,860 less than the amount
requested by Department Heads in their 2018-19 total request of $1,180,288. This total request includes $1,139,092 for
base budget expenditures and $41,196 for decision packages.

A decision package is defined as any change in program emphasis, expenditure of funds, and/or allocation of personnel
or equipment which results in an increase or decrease in the current level of services. A decision package is used to:
add a new program, delete an existing program or function and replace it with a new or different function or program,
request expenditures that exceed the total appropriation for the previous year's (2017-18) budget, request additional
compensation for an employee or job classification, request an adjustment to the City's Classification and
Compensation Matrix, and/or request funds for a new capital outlay.

The Division Reconciliation and Decision Package Summary provides a reconciliation of all changes made from the
total request to the adopted budget. This summary also provides a list of all decision packages requested for Staff
Services Activities. The list of decision packages categorizes the decision packages as funded or not-funded and
provides the allocation amount approved for each funded package.

CITY OF BENBROOK 2018-19 ANNUAL BUDGET
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