Page 169 - Honorable Mayor and Members of the City Council

ACTIVITY SUMMARY

DIVISION DEPARTMENT ACTIVITY ACCOUNT
GENERAL GOVERNMENT CITY SECRETARY CITY SECRETARY 01-13-01

ACTIVITY DESCRIPTION
The City Secretary is responsible for recording and maintaining the City Council minutes, agendas, ordinances, and other
official City records. The office is responsible for all municipal elections and administrative or clerical duties as prescribed by
the City Council and/or the City Manager. The City Secretary is also responsible for registering all births and deaths within the
City with the Bureau of Vital Statistics. The City Secretary also serves as the Director of Civil Service and administers all
duties and responsibilities associated with the City's Civil Service Program. The City Secretary supervises the personnel and
operation of Personnel Services and the Municipal Court. The City Secretary also serves as the Human Resources Director
and maintains all employee files and information.

ACTIVITY GOALS
-To record and maintain the official records of the City.
-To oversee and administer City elections in accordance with all applicable federal, state, and local laws.
-To inventory all records in accordance with the City's retention schedule.
-To file all certificates of birth and death with the Texas Department of Health in a timely manner.
-To administer the City's Civil Service Program according to state laws and ordinances.
ACTIVITY OBJECTIVES
-To monitor expenditures and remain within + or - 5% of the Activity's budget allocation.
-To monitor expenditures of all Activities supervised and remain within + or - 5% of all Activities' budget allocations.
-To prepare agendas and council packets for delivery by noon Friday prior to Council meetings.
-To have all minutes completed by the fourth day after the meeting.
-To publish all ordinances and other documents as prescribed by state law and the City Charter.
-To administer City elections in accordance with applicable federal, state, and local laws.
-To maintain all records of the City as prescribed by state law.
ACTUAL ACTUAL ESTIMATED PROJECTED
ACTIVITY MEASUREMENTS 2015-16 2016-17 2017-18 2018-19
Percent of Budget Expended - City Secretary 84.62 87.39 89.04 100.00
Percent of Budget Expended - Total for Activities Supervised 87.52 91.17 94.09 100.00
Number of Agendas Prepared and posted 25 25 24 24
Number of Minutes Prepared by Fourth Working day 25 25 24 24
Number of Ordinances and Other Documents Published 22 22 23 25
Percent of Open Records Requests Completed as Prescribed 100.00 100.00 100.00 100.00
Number of Elections Administered 1 0 0 1

CITY OF BENBROOK 2018-19 ANNUAL BUDGET
168