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Budg et Process

The City of Colleyville employs a structured and transparent budget process to ensure that {nancial resources are
allocated ef{ciently and in alignment with the City ’s strategic goals. The process involves multiple stages, including
preparation, review, public input , and formal adoption by the City Council. The procedures also include mechanisms for
amending the budget after its adoption.

Budget Preparation

The {scal year for the City of Colleyville runs from October 1 through September 30, as mandated by the City Char ter. The
City Manager is responsible for preparing and submitting a proposed budget to the City Council, along with an
accompanying budget message. The preparation of the budget is overseen by the Budget Team, which includes the City
Manager, two Assistant City Managers, the Finance Director, and the Human Resources Director. The City employs a
traditional line -item budget approach, providing a high level of detail and accountability. Each depar tment presents a
base budget that outlines the necessary funding to maintain current ser vice levels, as well as supplemental requests for
program additions, enhancements, or capital needs. These submissions are reviewed and evaluated by the Budget Team
to ensure they align with the City Council’s goals and objectives, improve management effectiveness, and enhance ser vice
delivery to residents.

Budget Review and Public Input

The proposed budget is presented to the City Council during a series of work sessions. These sessions are open to the
public , and depar tment heads are available to respond to questions from the Council. The proposed budget is also made
available for public inspection on the City ’s website, and notices of public hearings are published in local
newspapers. Public hearings are held at two consecutive regular City Council meetings, providing residents with the
oppor tunity to offer input on the proposed budget . This input is essential to ensuring that the budget re|ects the needs
and priorities of the community. The City also engages various citizen boards to obtain direct input during the budget
process, ensuring broad community involvement .

Budget Adoption

Following the public hearings, the City Council may adopt the proposed budget , with or without amendments. The
budget ordinance must be enacted by September 30 and requires a majority vote of the Council. The adoption of the tax
rate ordinance occurs concurrently with the budget ordinance, ensuring that the budget is fully funded. The City strives to
set the lowest tax rate possible while maintaining the high level of ser vice expected by residents. Any tax rate increase is
only requested when necessary.

Budget Amendment Process

Amendments to the current year ’s budget can be made through an ordinance presented to the City Council at a regularly
scheduled meeting. Similar to the initial budget adoption process, public hearings are held at two consecutive regular
Council meetings before the amendment is voted on. Once approved, the ordinance amending the budget becomes an
attachment to the original budget document . Per Section 9.04 D of the City Char ter, the City Manager has the authority to
transfer unencumbered appropriation balances within a depar tment , division, or of{ce. Additionally, upon the City
Manager's written request , the Council may transfer unencumbered appropriation balances from one depar tment , of{ce,
or agency to another by ordinance.

Budget Policies and Guidelines

The City ’s budget process is guided by a set of policies and guidelines aimed at ensuring {scal responsibility and strategic
alignment:

FY 2025-2026 Annual Budget | Colleyville Page 29