Page 383 - CityofArlingtonFY26AdoptedBudget

Financial/Economic Development

Goal 2: Promote Organization Sustainability by Recruiting, Retaining and Developing Outstanding
Employees
Objective 2: Support and Promote the Health and Well Being of the COA Community
Project Performance Measure(s) Department(s)
Core City of Arlington Employee Phase I (FY 2024): Complete RFP Human Resources
FED Benefits RFP Process and Award Contracts
2.2.1 Phase II (FY 2025): Implementation,
Communication, Auditing
Summary:
On February 27, 2024, City Council approved a Estimated
three-year professional services contract with HUB Milestone Completion Status
International for benefits and retirement RFP Process 3 Qtr. FY 2024 Complete
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consulting services. Since March 1, 2024, HUB Contracts Awarded 4 Qtr. FY 2024 Complete
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International has assessed and benchmarked the Workday Revisions/Build 1 Qtr. FY 2025 Complete
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City’s contracts. HUB International has identified Communication Materials 1 Qtr. FY 2025 Complete
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gaps in pricing, guarantees, allowances and benefit Annual Enrollment and 1 Qtr. FY 2025 Complete
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design when comparing to like-sized cities. Employee/Retiree
Presentations
An Employee Benefits RFP was released on May 1, Enrollment Audit 2 Qtr. FY 2025 Complete
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2024, to address contract gaps, increased savings, Post Enrollment Follow Up 2 Qtr. FY 2025 Complete
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long-term cost containment, best practices, and
with Employees/Retirees
improved benefit design. The RFP covers all Vendor Implementations 2 Qtr. FY 2025 Complete
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employee benefits including Medical, Pharmacy,
and Data Integrations
Stop Loss, FSA, HSA, Dental, Vision, Life/AD&D, rd
Disability, FMLA, EAP, Accident, Critical Illness, and Plan/Program Audit 3 Qtr. FY 2025 In Progress
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Employee Health Advocacy. A three-year contract Get Plan and Policy 3 Qtr. FY 2025 In Progress
with two 2-year renewals have been requested on Materials Posted
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Monitor Plan Design 4 Qtr. FY 2027 Not Started
all winning contracts.
Update:
In 3 Quarter of FY 2025, we finalized our review
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of the benefit plans and programs and posted our
Plan and Policy materials. Plans have been audited
to ensure Plan and Policy match administration.
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Upcoming in 4 Quarter FY 2025, we will be
working with HUB and HRIS to prepare for a
passive Annual Enrollment to be conducted in the
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4 Quarter, effective 10/1/2025. We will also be
reviewing Stop Loss coverage.

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