Page 25 - TownofWestlakeFY25BudgetOrd1005

DEVELOPMENT
Department heads submit proposed baseline expenditures for current service levels and any additional one-time
or on-going request they may have for their department. A round-table meeting is subsequently held with the
Town Manager, finance staff and each department head for review.

After all funding levels are established and agreed upon; the proposed budget is presented by the Town Manager
to the Town Council during the annual budget retreat. Town Council reviews the budget information, determines
their priorities for the upcoming fiscal year, and evaluates the Town’ s long-term plans.

ADOPTION
Upon the determination and presentation of the final proposed budget as established by the Council, a public
hearing date and time will be set and publicized. Council will consider a resolution which, if adopted, the budget
becomes the Town’ s Approved Annual Budget. Council adopts the budget in September prior to beginning the
fiscal year on October 1st. The approved budget will be placed on the Town’s website.

AMENDMENTS
The finance department monitors all financial operations while department directors are responsible for
monitoring their respective department budgets. Modifications within the operating categories can be made with
the approval of the Town Manager. Any change to reserve categories or fund totals requires a budget amendment
from Town Council.

The budget team ( finance and
department head) determine whether to Budget amendment is requested and forwarded
proceed with a budget amendment. If so, 1. to the finance department
they will present the request to the Town
Manager for review. If approved, the Finance Director reviews the budget request
Town Manager will draft an ordinance to If approved, the request is forwarded to the
formally amend the current budget. 2. Town Manager

The ordinance is presented to the Town Town Manager reviews the request
Council for consideration. If the If approved, the request is presented to Town
amendment is approved, the necessary 3. Council
budget changes are made. When
possible, budget amendments are
approved by Town Council prior to the 4.• Town Council reviews the request
expenditure of funds in excess of the
previously authorized budgeted amounts
within each fund. Unbudgeted If approved by Town Council, the finance
expenditures approved by Town Council 5. department enters the budget amendment
are included in future budget
amendments, as an administrative action.

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