Page 174 - FY 2024-25 ADOPTED BUDGET

STAFF SERVICES
FUNCTIONAL DESCRIPTION

The Staff Services Functional area is comprised of three departments: Finance, Information Technology, and Human
Resources. The Staff Services function performs all accounting, auditing, budgeting, cash management, personnel,

data processing, information technology, purchasing, and risk management functions in the City. Staff assists with
receptionist and switchboard duties. The Staff Services function includes the following positions: Finance Director,
Accounting Supervisor, Accounting Clerk, Information Technology Director, Assistant Information Technology
Director, and Human Resources Director.

The Functional Summary page provides financial information for the Staff Services Function on an actual basis for
2022-23; on an adopted budget and twelve-month estimate basis for 2023-24; and on a department request,
decision package, total request, and adopted budget basis for 2024-25.

The Staff Services Function's total 2024-25 Budget is $1,708,319. This allocation is $52,362 more than the amount
requested by Department Heads in their 2024-25 total request of $1,655,957. This total request includes
$1,655,957 for base budget expenditures and no decision packages. A 3.0 percent COLA and 3.0 percent inflation
“catch up” adjustment was approved bring the total budget to $1,708,319.

A decision package is defined as any change in program emphasis, expenditure of funds, and/or allocation of
personnel or equipment which results in an increase or decrease in the current level of services. A decision package
is used to: add a new program, delete an existing program or function and replace it with a new or different function
or program, request expenditures that exceed the total appropriation for the previous year's (2021-22) budget,
request additional compensation for an employee or job classification, request an adjustment to the City's
Classification and Compensation Matrix, and/or request funds for a new capital outlay.

The Functional Reconciliation and Decision Package Summary provides a reconciliation of all changes made from
the total request to the adopted budget. This summary also provides a list of all decision packages requested for
Staff Services Activities. The list of decision packages categorizes the decision packages as funded or not-funded
and provides the allocation amount approved for each funded package.

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