Page 330 - Southlake FY24 Budget

D.
ADMINISTRATION OF BUDGET

9.40. Payments and Obligations Prohibited.

No payment shall be made or obligation incurred against any allotment or appropriation except in
accordance with appropriations duly made and unless the City Manager or the City Manager’s designee
first certifies that there is a sufficient unencumbered balance in such allotment or appropriations and
that sufficient funds therefrom are or will be available to cover the claim or meet the obligation when
it becomes due and payable. Any authorization or payment or incurring of obligation in violation of
the provisions of this Charter shall be cause for removal of any officer who knowingly authorized or
Appendix
made such payment or incurred such obligations, and said officer shall also be liable to the City for any
amount so paid. However, this prohibition shall not be construed to prevent the making or authorizing of
payments or making of contracts for capital improvements to be financed wholly or partly by the issuance
of bonds, time warrants, certificates of indebtedness, or certificates of obligation, or to prevent the
making of any contract or lease providing for payments beyond the end of the fiscal year, provided that
such action is made or approved by ordinance.

9.41. Financial Reports.

The City Manager shall submit to the Council at its second formal meeting each month the financial
condition of the City budget items and budget estimates versus accruals for the preceding month and
for the fiscal year to date. Such records are to be made public by the Council during open meeting. The
financial records of the City will be maintained in accordance with accepted principles recommended
by the American Institute of Certified Public Accountants and by the National Steering Committee on
Governmental Accounting.

9.42. Independent Audit.

At the close of each fiscal year, and at such times as it may be deemed necessary, the Council shall
cause an independent audit to be made of all accounts of the City by a Certified Public Accountant. The
Certified Public Accountant shall have no personal interest, directly or indirectly, in the financial affairs of
the City or any of its officers. Upon completion of the audit, the audit shall be immediately posted on the
City’s website in its entirety and copies of the audit placed on file in the City Secretary’s office as a public
record.
(Amended on November 6, 2007)

9.43. Purchasing.

The Council may, by ordinance, confer upon the City Manager general authority to contract for
expenditures without further approval of the Council for all budgeted items not exceeding limits set by
the Council. All contracts for expenditures involving more than the set limits must be expressly approved
in advance by the Council. All contracts or purchases involving more than the limits set, shall be let to the
bidder whose submittal is among those most responsive to the needs of the City after there has been
opportunity for competitive bidding as provided by law or ordinance; provided that the Council, or City
Manager in such cases as he/she is authorized to contract for the City, shall have the right to reject any
and all bids.

330 FY 2024 City of Southlake | Budget Book