Page 159 - CityofMansfieldFY24Budget

Division Name:
Public Records & Transparency

Mission Statement:
To create an open and transparent City by providing the public with access to the information they are seeking, while protecting
its citizens from the improper release of information.

Services Provided:
1. Receive, review, and provide response guidance on all requests for information made to all City Departments.
2. Review responsive records for all requests and respond to requestors.
3. Train, instruct, and assist all departments on public records.
4. Train, instruct and assist all departments on Records Retention.
5. Manage online records, and provide recommendations and advice with regards to the City's physical & digital record footprint.

CITY COUNCIL’S GUIDING PRINCIPLES N O R T H

Noteworthy Organizational Remarkable Together Healthy
Essentials Excellence Experiences as One Economy
Consistently Strong team Distinctive Create Sustainable assets,
high-quality and internal services and community financial strength &
services culture amenities connections growth

N O R T H
Goal #1 ● ● ● ●

Secure an above standard satisfaction by the public as to the transparency of the City and the City's Public Record process.

Objectives
1. Expand the City's online database of commonly requested records.
2. Create public awareness of online records.
3. Maintain a structured records management program in an effort to respond in a quick and concise manner.
4. Create awareness w/staff as to the City's obligation to respond to a request.
5. Reduce response times.
6. Communicate w/requestors regarding process and status updates.

N O R T H
Goal #2 ● ● ● ●

Mitigate the cost to the City to maintain records.

Objectives
1. Reduce the City's physical record footprint and streamline the City's digital record footprint.
2. Advise and instruct Departments on Records Retention and importance following retention process.
3. Assist and instruct Departments on scanning physical records.
4. Reduce the no. of boxes in offsite storage as well as in office space via file cabinets and file rooms.

The Public Records and Transparency director left the City midway through the budget cycle. Performance
measures will be included in the FY 2024-2025 budget document.

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