Page 63 - CityofHaltomFY24Budget

City Of Haltom City Annual Budget, Fy2024 General Fund City Of Haltom City Annual Budget, Fy2024 General Fund

CITY SECRETARY Actual Adopted Projected Adopted
EXPENDITURES FY 2022 FY 2023 FY 2023 FY 2024
Personnel $228,235 $233,369 $233,369 $285,265
Mission Statement Operations 37,814 35,620 35,620 40,620
Total $266,049 $268,989 $268,989 $325,885

The mission of the City Secretary’s Office is to record all actions of City Council, guarantee the Actual Adopted Projected Adopted
authenticity of all official documents, and provide for their safekeeping and retrieval, administer STAFFING Class Range FY 2022 FY 2023 FY 2023 FY 2024
City Elections and the City’s Records Management Program, and provide public information by City Secretary 1110 76 1 1 1 1
personal contact and through media sources. Assistant City Secretary 1120 50 1 1 1 1
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Total
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Accomplishment of FY2023

• The May 2023 General Election was successfully completed
• Produced 34 Council agendas within the allocated deadline.
• Produced all Council meeting minutes – total of 34 - on time.
• Produced several new proclamations and formatted several letters of Council correspondence.
• Produced several Council Agenda Memo Cover sheets, and assisted legal with information
regarding resolutions, memos, and ordinances.
• Coordinated Council/Board & Commission joint meetings for group interaction.
• Assisted the Public Facility Corporation and held 1 meeting.
• Destroyed 124 boxes of records from water tower storage unit.

Objectives for FY2024

• Continued the quality efficiency of the department in regard to agendas, minutes, and
information requests.
• Complete the transferring of records from the water tower and city hall to the central storage
facility.
• Conduct General and Special Election – if needed - without error.
• Provide better quality service for citizens, staff, and Council members
• Continue record destruction regarding record storage at water tower.
• Assist CM and ACM with administrative duties.
• Continue certification requirements for TMCA Certification for Assistant Secretary and
Recertification for me.
• Coordinate Board/Commission banquet for December 2023.