Page 185 - FY 2023-24 ADOPTED BUDGET
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DIVISION SUMMARY                                                                                                                              FY 2023-24 BUDGET




                                    Function                                                                       Department             Division                                                          Account
                                    STAFF SERVICES                                              PERSONNEL                                 PERSONNEL                                                   01-24-01




                                    DIVISION DESCRIPTION:
                                    The Personnel Services Department is responsible for maintaining all personnel and payroll records, assisting with new employment applications and
                                    orientation, administering the employee flex benefit plan, processing all workers' compensation claims and reports, and processing all requests from the Civil
                                    Service Board. This Activity is manage and administered by the City Secretary with assistance from the Finance Director.




                                    DIVISION GOALS:

                                     • To provide and maintain complete and accurate personnel and payroll records.
                                     • To process and resolve all employee insurance problems.
                                     • To administer the employee flexible benefits plan without any problems.
                                     • To process all workers' compensation reports without delay.
                                     • To complete all Civil Service Board assignments and requests before the deadline.

                                     • To insure that applicants satisfy the City's Drug Free Workplace Policy.
                                    DIVISION OBJECTIVES:
                                     • To monitor expenditures of all Activities supervised and remain within + or - 5% of each Activity's budget allocation.
                                     • To review and process employee applications.
                                     • To maintain complete and accurate employee personnel records.

                                     • To complete and submit employee insurance and workers' compensation claims within one working day.
                                     • To screen and select new employees who comply with the City's Drug Free Workplace Policy.
                                     • To select a group insurance package that best suits the needs of employees.



                                    DIVISION MEASUREMENTS:                                                                                     ACTUAL            ACTUAL           ESTIMATED         PROJECTED
                                                                                                                                               2020-21           2021-22            2022-23           2023-24
                                    Percent of Budget Expended                                                                                      112.6%             71.7%            108.1%             100.0%
                                    Number of Personnel Records Maintained                                                                                    201                     201                     202                     203
                                    Percentage of Claims Submitted Within One Working Day                                                             100%              100%              100%             100.0%
                                    Percentage of Civil Service Board Requests Completed in One Day                                                   100%              100%              100%             100.0%

                                    Number of Civil Service Examinations Administered                                                                             5                         5                         5                         5
                                    Number of Promotional Civil Service Examinations Developed                                                                    4                         4                         4                         4
                                    Number of Years with Same Health Insurance Carrier                                                                   3                  3                 4                 4
                                                                                                                         139
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