Page 78 - GFOA Draft 2

City of Saginaw

Department Description

2022-2023

General Administrative Office

The General Administrative Office includes the Mayor, six Councilmembers and the staff
listed below. The City Council is responsible for making policy decisions relative to the types
and level of services provided, adopting ordinances, approving major purchases and
contractual agreements, adopting the Annual Budget and making appointments to various
positions. Among the appointments made by the City Council are the City Manager, City
Secretary, Municipal Judge, City Attorney and City Engineer.

The City Manager is the Chief Administrative Officer of the City. Responsibilities of the City
Manager include the general administration of all City Departments, reviewing and updating
all management policies and regulations and enforcing the ordinances and laws of the City.

The Assistant City Manager is responsible for oversight of the Public Works, Parks, Animal
Services, Fleet Maintenance, Water and Wastewater, Community Services, Library, Human
Resources, and Information Technology Departments.

The Finance Director is responsible for the financial administration of the City. This includes
recording and reporting financial transactions, maintaining permanent accounting records,
budget preparation, financial reporting, and investing idle funds. The Finance Director serves
as the City's contact with outside agencies including the Tarrant County Tax Office and the
Tarrant Appraisal District.

The City Secretary is also the Records Management Officer. The City Secretary is
responsible for recording and maintaining the City Council minutes, agendas, ordinances,
resolutions and other official City records. The City Secretary is responsible for tracking
open records requests and issuing solicitors' permits. This office is also responsible for
municipal elections, monthly reports, records management and all administrative and
clerical duties as prescribed by the City Council and/or the City Manager.

The Human Resource Director is responsible for personnel and payroll issues, benefits
administration, testing applicants, and insurance and workers' compensation claims.

The Finance Manager is responsible for supervising the activities of the front office clerical
staff including the accounts payable technician, utility billing specialists, and court clerks.
The Finance Manager also assists the Finance Director with budget preparation, the annual
audit, and ACFR.

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