Page 138 - Grapevine FY23 Adopted Budget (1)

Impact of Capital / Street Maintenance Projects to Operating Budget

Some projects may have a fiscal impact to the City’s operating funds as routine maintenance and
operational expenditures are necessary to utilize the completed project. When an operating impact
has been identified, it is included on the project description sheet, and costs are projected for the
next three years. Upon approval of the project for annual expenditure, the fiscal impact is
integrated into the operating budget.

The estimated operating budget impact of Facilities Maintenance projects is calculated on a cost
per square-foot basis. The comprehensive preventative maintenance program implemented for
general facilities incorporates tasks such as routine repairs, preventive maintenance and
replacement costs. The amount is adjusted annually for inflation.

Square Footage Maintained 549,250
Cost per Square Foot $0.82
Estimated Operating Impact $450,385

Capital / Street Maintenance Long-Range Planning Process

The long-range planning process is used as a tool to identify major capital maintenance needs in
advance of requirement. By identifying major needs in advance, projects can then be ranked and
prioritized. The long-range plan can also be used to reduce the severity of major spikes in
maintenance costs.

The planning process for Facilities and Parks maintenance is a five-year plan by facility and
maintenance activity or project. The Facilities Services division of the Public Works department
prioritizes other departmental requests for projects along with known maintenance requirements.

The Parks and Recreation department schedules identified ground improvements maintenance
projects according to priorities and funding level. The long-range planning effort provides for a
stable annual level of expenditures to ensure the continued maintenance of general purpose and
recreational facilities and grounds.

The Planning process for Street maintenance is a five-year plan to maintain and improve the City’s
roadways, sidewalks, signals, signs and pavement markings. The Public Works department is
responsible for the surface repair and preventive maintenance of streets throughout the City. This
is accomplished by reducing pavement deterioration with proper maintenance techniques and
systematic inspection. The program of work resurfaces 130,000 square yards, or 8.2 miles of
streets annually, repairs 800 linear feet of deteriorated curb and gutter, and crack seals 200 blocks
each year.

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