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at the conclusion of the project and/or activity shall be available for use by the department
for purposes similar to the original restriction.

Unrestricted Donation: shall mean a donation to the City without any limitations being placed
upon its use.

V. Policy:

Specific Objectives

1. To establish and guide relationships with donors who share the City’s commitment to
provide a high quality civic environment;
2. To enrich our community by responsibly and efficiently managing donations; and
3. To generate revenue to fund new and existing facilities, projects, programs, and activities
for the benefit of the residents of the City.

General Principles

1. This Policy is intended to guide the manner in which City staff accepts donations or gifts on
behalf of the City.

2. Donations do not become the property of the City until accepted by the City consistent with
this Policy.

3. Only City officials authorized by this Council Policy may accept donations.

4. The City has no obligation to accept any donation proposed by a donor.

5. All donations will be evaluated by the City prior to acceptance to determine whether the
donation is in the City’s best interest and is consistent with the applicable City laws,
policies, ordinances, and resolutions.

6. The City does not provide legal, accounting, tax or other such advice to donors. Each donor
is ultimately responsible for ensuring the donor’s proposed donation meets and furthers the
donor’s charitable, financial, and estate planning goals. As such, each donor is encouraged
to meet with a professional advisor before making any donation to the City.

7. The City must determine whether an expenditure of City funds, either a direct outlay of
City funds or the use of City staff and/or materials, is associated or required with the
acceptance of the donation prior to acceptance.

8. The donation must be used for official City business.

9. A donor may restrict a donation for a particular City department, location, or purpose, but
not designate the City official who may use the donation.

10. After all obligations associated with donation restrictions have been met, the City shall have
the ability to use any remaining funds for purposes similar in nature to the restriction.

11. The Beneficiary Department Head is responsible for acknowledging receipt of and
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