Page 505 - FortWorthFY23AdoptedBudget

regulations, City policies, and contractual requirements.
2. The Administering Department and FMS Capital Assets shall ensure property
purchased, donated, or constructed in relation with grant funding is accounted
for in accordance with §200.310 - §200.316 and §200.329.
3. The Administering Department is responsible for final performance reports
required by the terms and conditions of the award and shall provide copies to
FMS Grant Accounting for attachment in PeopleSoft.
4. The Administering Department and FMS Grant Accounting are responsible for
preparing final financial reports required by the terms and conditions of the
award. The Administering Department and FMS Grant Accounting are
responsible for collecting and maintaining all appropriate back up
documentation for financial reports.
5. The Administering Department shall notify FMS Grant Accounting to close the
grant in City’s financial system and provide all required closeout
documentation:
a. Project Closeout Checklist,
b. Request to inactivate Combo Codes (where applicable), and
c. Request to inactivate or redirect Payroll Task Profiles (where
applicable).
6. The Administering Department or FMS Grant Accounting (per the signed Grant
Kick-off Checklist) shall ensure final reimbursement request is submitted. FMS
Grant Accounting shall verify that final reimbursement has been received.
7. The Administering Department and FMS Grant Accounting shall ensure that all
financial activities are recorded, that revenues balance to expenditures, and that
revenues and expenditures balance to budget figures.
8. FMS Grant Accounting shall complete the grant-closeout process in PeopleSoft.

F. Post-Close

1. The Administering Departments and FMS Grant Accounting are responsible for
ensuring that their records are maintained in accordance with applicable City
policy, State law, and federal regulations.
2. The Administering Departments are responsible for any programmatic
reporting required by the grant, regardless of performance period.
3. The Administering Department and FMS Grant Accounting are responsible for
responding to and cooperating with auditors, monitors, and other grantor
personnel, as well as the City’s independent or internal auditors.

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