Page 398 - FortWorthFY23AdoptedBudget

X. Receipt of Payments

A. Cash
1. The cash custodian should have complete control and responsibility when
collecting and securing the cash received from customers.

2. The cash drawer must be securely locked when the cashier is away from the
cash drawer.

3. To reduce the risk of error, all cash should be separated according to the
denomination, and should be sorted face up in the same direction.

4. The cash custodian should test each negotiable instrument used to make a
payment to the City of Fort Worth to ensure it is not counterfeit.

B. Checks

1. Checks, traveler’s checks, money orders and other negotiable instruments must
be made payable to the “City of Fort Worth” and shall be promptly
endorsed upon being received.

2. All checks made payable to the City of Fort Worth shall be accepted only in
the amount of the transaction. Checks may not be written for more than the
amount due to the City.

3. When accepting a check for amounts due to the City, the cash custodian shall
capture the following payer’s information and note same at the top of the
check:
(1) Driver’s license number
(2) Physical home address
(3) Valid Telephone number

4. No temporary, post-dated, or third party checks are to be accepted by the City.

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