Page 51 - CityofColleyvilleFY23AdoptedBudget

public hearings.

The City Manager, two Assistant City Managers, Finance Director, and Human Resources Director (Budget Team)
oversee the preparation of the proposed budget. A budget calendar is discussed with the City Council and then
distributed to the Leadership Team, which is composed of department and/or division heads. Each department
submits additional funding requests to the Budget Team for any additional funding requested above and beyond that
provided in the current scal year. These requests are reviewed in meetings with the Budget Team where the
departments describe the requests and their importance. For scal year 2023, the City Council’s nine consensus
priorities and objectives identi ed in the City’s Strategy Plan were used to guide the Budget Team in developing the
City Manager’s budget recommendation.

The proposed budget is presented to the City Council by the City Manager at a budget work session. Department
heads are available to respond to City Council questions at the work session. The proposed budget is made available to
the public and the press on the City’s website and the public hearing schedule is con rmed.

Before the public hearings are held, notices of the public hearings on the proposed budget are posted and published
in the newspaper. After public hearings at two consecutive regular City Council meetings, the Council may adopt the
proposed budget, with or without amendment. The budget ordinance is to be adopted no later than the 30th day of
September and requires an af rmative vote of a majority of the Council. The Council adopts the tax rate ordinance at
the same meeting as the budget ordinance.

THE BUDGET AMENDMENT PROCESS

To amend the total expenditures of the current year budget, an ordinance is presented to the City Council at a
regularly scheduled Council meeting. Public hearings are held on the proposed budget amendment at two
consecutive regularly scheduled Council meetings. After the second public hearing, the budget amendment is voted
upon by the City Council. After approval, the ordinance becomes an attachment to the original budget.

Per Section 9.04 D of the Charter of the City of Colleyville, Texas, "At any time during the scal year the City Manager
may transfer part or all of any unencumbered appropriation balance among programs within a department, division,
or of ce and upon written request by the City Manager, the Council may by ordinance transfer part or all of any
unencumbered appropriation balance from one department, of ce, or agency to another."

J a n 2 8 , 2 0 2 2
Pre pa re b u d g e t c a l e n d a r fo r t h e u p co m i n g yea r.

Fe b 2 5 , 2 0 2 2
Pre pa re i n i t i a l p ro j e c t i o n s fo r t h e u p co m i n g f i s c a l yea r a s we l l a s a ny f i n a n ci a l
s u m m a ri e s d e pa r t m e n t s m ay n e e d to c rea te t h e i r t a rg e t b u d g e t s . U p d a te t h e b u d g e t
m a n u a l a n d p o s t a p p l i c a t i o n s fo r t h e F Y2 3 o u t s i d e a g e n cy g ra n t s .

M a r 24 , 2 0 2 2
B u d g e t k i cko f f m e e t i n g ; g ra n t a p p l i c a t i o n s f ro m o u t s i d e a g e n ci e s a re d u e .

A p r 8 , 2 0 2 2

A l l t a rg e t b u d g e t re q u e s t s a re d u e to t h e F i n a n ce tea m a s we l l a s a ny n ew p o s i t i o n o r
p o s i t i o n re cl a s s i f i c a t i o n re q u e s t s .

City of Colleyville | Budget Book 2023 Page 51