Page 22 - Pantego Adopted Budget FY21

TOWN OF PANTEGO
ANNUAL OPERATING BUDGET & PLAN OF SERVICES

FUND: General Fund - 100
DEPARTMENT: General and Administrative - 101
DIVISION: City Manager and City Secretary

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The General and Administrative Department is responsible for the day-to-day operation of the Town. The department is divided into four (4) main functions: (1) City
Manager, (2) City Secretary, (3) Finance/Human Resources and (4) General Administrative/Utility Billing and Collections.
The General and Administrative Department is responsible for the day-to-day operation of the Town. The department is divided into
four (4) main functions: (1) City Manager, (2) City Secretary, (3) Finance and (4) General Administrative/Utility Billing and Collections.
The City Manager and the City Secretary are appointed by the Town Council. The City Manager is the Chief Officer of the Town and is responsible for maintaining
The City Manager and the City Secretary are appointed by the Town Council. The City Manager is the Chief Officer of the Town and
and overseeing all departments of the Town, ensuring each department head is fulfilling their duties efficiently and effectively following all policy and procedures set is
in place by the Town Council. The City Manager is the budget coordinator and will deliver a concise effective budget for the departments to work with and for Council
responsible for maintaining and overseeing all departments of the Town, ensuring each department head is fulfilling their duties
efficiently and effectively following all policies and procedures set in place by the Town Council. The City Manager is the budget
to approve.
coordinator and will deliver a concise effective budget for the departments to work with and for Council to approve.
The City Secretary is designated as the Records Management Officer for the Town and is responsible for coordinating and implementing the record policies of the
Town. These policies are related to record retention and destruction, monitoring the records storage centers, overseeing the control of electronically stored records
The City Secretary is designated as the Records Management Officer for the Town and is responsible for coordinating and
and upgrading technology to provide for efficient and economic storage of records. The City Secretary is responsible for ensuring compliance with the Texas Public
implementing the record policies of the Town. These policies are related to record retention and destruction, monitoring the records
Information Act, Chapter 552 of the Texas Government Code. The City Secretary is designated as the Election Coordinator for the Town and is responsible for
storage centers, overseeing the control of electronically stored records and upgrading technology to provide for efficient and economic
coordinating, implementing, and conducting all Municipal Elections ensuring fair campaign practices and properly conducting the elections as outlined with the
storage of records. The City Secretary is also primarily responsible for administering the responsibilities of the Town of Pantego under
Secretary of State's office. As the Town historian, the City Secretary will create a historical record for all business of the town including but not limited to agenda's
the Texas Public Information Act, Chapter 5525 of the Texas Government Code. The City Secretary is designated as the Election
and minutes of Council and all Boards and Commissions; publications; public hearings; events, and photos.
Coordinator for the Town and is responsible for coordinating, implementing, and conducting all Municipal Elections ensuring fair
campaign practices and properly conducting elections as outlined with the Secretary of State's office. The City Secretary has the
responsibility to ensure proper use of parliamentary procedures with Town Council and all Town Boards and Committees.
Mission Statement: Objectives for Fiscal Year 2020-2021:
Provide the best possible public service to the residents and businesses 1. Continued records archiving and destructions or records.
of the Town of Pantego. Implement Town Council policy through
professional management and oversight of all Town operations, 2. Continue TRMC Re-Certification
coordinating the work of department heads and other employees to
ensure equitable, effective and efficient service delivery. Major Budget Changes:
Major Goals: There are not any major budget changes.
1. To develop and recommend program, policy and procedure
alternatives to the Town Council for consideration.
2. To offer up-to-date information related to special activities and
programs within the Town for the citizens.

3. To look for cost savings within normal day-to-day operations.
4. To provide vision into the future of the community in an effort to aid in
the planning process, as well as anticipate potential problems which may
need to be addressed.

5. To provide efficient access and retrieval of Town records and respond
to internal and external Open Records requests in a professional, timely,
and polite manner.

6. To have an ongoing organized and professional records system that
complies with all related laws/requirements.
7. To provide excellent customer service by being able to answer
questions, and if not, offering to call the customer back with an answer as
soon as possible.
8. To communicate all pertinent and necessary information to the citizens
through monthly newsletters.

Fiscal Year 2020-2021 Accomplishments:
1. Committee Member for Employee Handbook Updates
2. Together with staff, major updates to Town and PEDC Websites
3. COVID-19 Response