Page 69 - Forest Hill FY21 Annual Budget

ForeJHill

CIVIC & CONVENTION CENTER

FUND/ DEPARTMENT/ PROGRAM: 01-40-00

I Program Description

The Forest Hill Civic and Convention Center staff is responsible for coordinating and maintaining
comprehensive management of the City's Civic & Convention Center building, actively marketing the center
as a destination location within South Tarrant County, and hosting successful conferences, meetings and
events.

Major Goals and Objectives Measured by Workload & Productivity Measures

Goal 1: Work with hotels located within the city limits and obtain marketing literature to be used in packets
distributed to clients and potential clients of the Civic Center
Objective I: Meet with all hotel operators at least once every two years
Objective 2: Collect marketing literature and incorporate it into marketing materials

Goal 2: Host at least six city events within the city each year
Objective I: Assist with MLK day parade (January) and local Veterans events (generally May &
November).
Objective 2: Coordinate events at the Civic Center for National ight Out (October), Tree Lighting
(November/December), Black History Month (February), Hispanic He,itage (October).

Goal 3: Ensure funds are transfe1Ted to the General Fund for support received by reviewing monthly
financial statements and work with finance to ensure accounting is proper.

Actual Budget Estimate Adopted
2018-19 2019-20 2019-20 2020-21
WORKLOAD MEASURE
Hotel Meetings 6 6 6 6
# of Printed Marketing Brochures 250 250 250 250
PRODUCTIVITY MEASURES
# of Events Hosted 300 100 250 240
# of City Events Hosted 6 6 7 6
EXPENDITURE SUMMARY
Personnel 174,364 186,177 173,886 90,200
Materials and Supplies 1,294 I, 100 684 1,100
Other Services
Travel & Training 181 350 108 350
Total 175,839 187,627 174,678 91,650

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