Page 347 - Southlake FY20 Budget

CIP

Introduction

In accordance with the Texas Local Government FY 2020 CIP Calendar
Code and the Charter of the City of Southlake, the
FY 2020 to FY 2024 Capital Improvements Program
(CIP) is submitted for City Council consideration. April 2019 CIP Project Forms Due
May 2019 CIP Governance Committee
The challenges to retain and/or expand City services Review
in the midst of shrinking resources and increasing
costs has put pressure on City government to make June 2019 Final CIP Governance
its limited capital resources work more efficiently. Committee Review
City administration, elected and appointed officials,
and staff have taken several steps to make its capital July 2019 City Manager Review
expenditures more closely reflect its long-range August 2019 SPDC / Parks Board
objectives. Recommendation

One such step is the connection between the City’s City Manager Files Budget
capital planning efforts with its budgeting process.
The CIP establishes a five year funding schedule City Council Work Session
for the purchase, construction, or replacement of September 2019 City Council Work Session
physical assets of the City. Capital improvements 1st Reading and Public Hearing
typically have a useful life of more than ten years
and value greater than $10,000. The first year of the City Council 2nd Reading
Capital Improvements Program is called the Capital and Public Hearing
Budget and is appropriated in the same manner
as the annual Operating Budget. Funds for projects are appropriated on an annual basis. Projects approved for
subsequent years are approved for planning purposes only and do not receive expenditure authority until they are
part of the Capital Budget.

Creating the Capital Improvements Program
In May 2019, the CIP Governance Committee, comprised of the Assistant City Managers and Department Directors,
began the process of evaluating CIP project requests. The methodology involved a presentation of each project by a
staff member of the requesting department and the use of the CIP project evaluation form.

Following presentation by each requesting department, the projects were ranked in the appropriate funding category
(i.e. General Fund, Utility Fund, SPDC). The resulting ranked project list was then reviewed by the Governance
Committee to ensure that there were no obvious flaws in the ranking system. The Governance Committee then
reviewed the dollar amount available in each fund and recommended the projects to be funded in the upcoming fiscal
year (FY 2020) and the other four (4) future years (FY 2021 to FY 2024).

Once the Technical Committee completed its review, the list was presented to the City Manager who then met with the
Governance Committee regarding needed changes or additions. The Governance Committee input revisions and held
additional meetings with department heads as needed to ensure the proposed plan is comprehensive.

Prior to the City Manager’s submission of the Capital Budget, the Southlake Parks Development Corporation (SPDC)
and the Parks Board met to review and recommend their respective portions of the budget and five-year plan.

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