Page 44 - Forest Hill FY20 Annual Budget

CITY OF FOREST HILL

CITY SECRETARY

FUND/ DEPARTMENT/ PROGRAM: 01-02-00
PROGRAM DESCRIPTION

The City Secretary is the clerk for the City Council and, as such, is responsible for documentation,
publication, and archiving of all official records, including minutes, ordinances resolutions, contracts,
deeds, and easements. The City Secretary serves as chief election official for all municipal elections. The
department has primary responsibility for coordinating a Records Management Program. The department
provides clerical assistance to other departments through the Central Secretary position. Also, the City
Secretary office acts as a public information center to visitors and guests upon entering the City Hall.

MAJOR GOALS AND OBJECTIVES MEASURED BY WORKLOAD &
PRODUCTIVITY MEASURES
Goal 1: Provide City Council Agenda packets on a timely basis.

Goal 2: Post all necessary and required public notices on a timely basis.
Goal 3: Accurately record City Council minutes and submit for approval at the next City Council meeting.
Objective 1: Prepare City Council minutes within seven (7) working days.
Objective 2: Index and file official documents within two (2) weeks of final action.
Goal 4: Administer City elections in full compliance of the City Charter and the Texas Election Code.

Goal 5: Provide timely response (within 10 days) s to official public information requests.

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