Page 40 - FY2020Colleyville

FY 2020 Budget Preparation Calendar

Regular City Council meeting dates
Additional meeting dates
January 2019 January
Su M Tu W Th F Sa
3 0 3 0 1 2 3 4 5 January Prepare budget calendar for upcoming year City Manager's Office
6 7 8 9 1 0 1 1 1 2
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31

February 2019 February
Su M Tu W Th F Sa
1 2 19-Feb City Council reviews proposed budget calendar City Council
3 4 5 6 7 8 9 February Prepare Current Service Level Numbers; Enter in Munis City Manager's Office
10 11 12 13 14 15 16 February Departments notified of the deadline and requirements Human Resources
17 18 19 20 21 22 23 for new position or reclassification requests
24 25 26 27 28 February Post applications for FY 2020 agency agreements City Secretary

March 2019 March
Su M Tu W Th F Sa
1 2 March Update the Budget Preparation Manual if necessary City Manager's Office
3 4 5 6 7 8 9 March Agency agreement applications due City Secretary
10 11 12 13 14 15 16 21-Mar Budget Kickoff meeting Departments
17 18 19 20 21 22 23
24 25 26 27 28 29 30
April 2019 April
Su M Tu W Th F Sa
2-Apr Presentations from Agencies on FY 2020 funding requests City Council
1 2 3 4 5 6 5-Apr New position and reclassification requests due to HR Departments
7 8 9 10 11 12 13 5-Apr Non-Discretionary Requests due in MUNIS Level 2 Departments
14 15 16 17 18 19 20 April Meeting w/ Police Dept. to plan Crime District Budget City Manager's Office
21 22 23 24 25 26 27 19-Apr All other components of the Budget Submittal are due Departments
28 29 30 18-Apr-19 RFP for health insurance Human Resources
Apr 29-May 10 Department Budget Submittal Meetings Depts/Budget Team

May 2019 May
Su M Tu W Th F Sa
1 2 3 4 4-May City Council Election City Council
5 6 7 8 9 1 0 1 1 14-May City Council - Special meeting - canvass of election City Council
12 13 14 15 16 17 18 21-May New Councilmembers Sworn In City Council
19 20 21 22 23 24 25 Preliminary property value estimates released Tarrant Appraisal
26 27 28 29 30 31 late May Council priority settting Worksession (or early June- tbd) City Council

June 2019 June
Su M Tu W Th F Sa
1 June Review RFP analysis and finalist recommendations Benefits Committee
2 3 4 5 6 7 8 4-Jun CC Worksession: Budget Process Overview City Council
9 1 0 1 1 1 2 1 3 1 4 1 5 6-Jun Publish CCCPD budget public hearing notice (Board) City Manager's Office
16 17 18 19 20 21 22 18-Jun Budget Worksession (review of prelim. numbers & insurance) City Council
23 24 25 26 27 28 29 18-Jun CCCPD budget public hearing & Worksession (before CC mtg) CCCPD Board
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July 2019 July
Su M Tu W Th F Sa
2-Jul CCCPD budget adoption (before City Council meeting) CCCPD Board
1 2 3 4 5 6 2-Jul Approve insurance contracts City Council
7 8 9 10 11 12 13 Discussion on updates to fees/charges (if needed) City Council
14 15 16 17 18 19 20 Present Draft 5-Year CIP City Council
21 22 23 24 25 26 27 4-Jul Publish CCCPD budget public hearing notice (Governing body) City Manager's Office
28 29 30 31 16-Jul 1st Reading CCCPD budget/public hearing by governing body City Council
25-Jul Certified tax roll released Tarrant Appraisal

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