Page 165 - FY2020Colleyville

2. Manage the city’s annual budget process
2.4- Demonstrate stewardship of public resources
The finance department is responsible for coordinating and managing the annual budget
process, including multi-year forecasting and capital improvement planning. This process is
set up to ensure the city does not spend or obligate more than its annual financial resources
can cover, and it results in a legally adopted budget by the end of September each year.

3. Ensu re all purchases made a re i n accordan ce wi th th e ci ty’s purchasing policy
2.4- Demonstrate stewardship of public resources
Purchases must follow the city’s purchasing policy which was written according to
applicable laws and regulations. All purchases are approved electronically in the Munis
financial software.

4. Process payroll
2.4- Demonstrate stewardship of public resources

Paychecks are processed and sent out biweekly with attention to providing internal control
over sensitive employee information.

5. Preparation of Comprehensive Annual Financial Report (CAFR)
2.4- Demonstrate stewardship of public resources
Finance staff helps prepare the city’s annual financial report that not only meets the
Government Finance Officers Association’s (GFOA) requirements, but also displays the
information in an easily accessible and readable format for citizens.
6. Man age th e Ci ty’s i nvestm ents an d debt

2.4- Demonstrate stewardship of public resources
Treasury functions, including cash
management, investments, and
debt management are handled by
the finance department. These are
critical functions that are essential
to maintaining the city’s AAA bond rating in all three areas of debt (general, utility, and
drainage). Managing the cash flow available to the organization is also critical to
planning for major projects.

7. Provide municipal court services
6.4-Foster our shared values
The municipal court staff is responsible for processing court citations for both the cities of
Colleyville and Keller. They also collect and account for fines and state mandated fees and
taxes for both cities. Docket schedules are set allowing citizens for both cities an
opportunity to confer with the Municipal Court Judge.

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