Page 27 - Benbrook FY20 Approved Budget

CITY OF BENBROOK 2019-20 ANNUAL BUDGET

Broadcast of Meetings

Since 2005, the City has upgraded its video production system for the recording and broadcasting of council, board, and commission meetings
to allow for better communication with the public. In 2019, the City upgraded its video production and broadcasting system to include a full
end-to-end hands-free broadcast solution that requires no staff involvement for the operation of cameras and streaming of events or meetings.
All video production and broadcasting system upgrades have been funded through the PEG fund. Funds are included in the 2019-2020
budget for the continuation of this program.

City of Benbrook Website – www.benbrook-tx.gov

The City is continually improving its website. Past improvements have been changing formats, implementing user-friendly features, enhancing
search engines and techniques, expanding data and archived information available to the public, creating links for individual departments
and programs, and adding a secure site for employees. A section was also added for City Council member access only; the Councilmembers
have access to documents and reports for each City Council meeting. Also, a reservation system was added to request and to reserve the use
of the City’s recreation facilities and services. Building permits are also available on-line to facilitate the development process.

The City’s website has been enhanced to include social networking features such as Facebook and Twitter. Updates of City activities, notices,
and other public information are disseminated and shared through these types of social media.

Annual Report

In January 2007, the City of Benbrook published its first annual report. In years past, the Mayor’s State of the City address was published in
local newspapers at the beginning of the new year. Benbrook’s annual report is mailed to all residences in Benbrook, posted on the City’s
website, and copies are available at City Hall and other municipal facilities. The report summarizes Benbrook’s annual achievements. Staff
plans to publish and distribute the 2019 Annual Report by February 2020.

Internal Communications

In 2008-09 City employees were provided with enhanced communication capabilities while at the work place. “City Source” software was
installed on all computers assigned to employees. This software allowed employees to post and to access a variety of information including:
City Council and Boards and Commissions agendas and packets; budget worksheets and documents; employee news, events, birthdays, and
announcements; health and wellness tips and information; shared documents; human resources policies, procedures, updates, and forms;
photographs; training and meeting videos; and calendars of events and meetings. Departments also created sub-sections to disseminate
specialized information, update employees, and notify employee groups of opportunities and events. “City Source” was revamped in 2014-
15 and again in 2018.

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