Page 260 - City of Bedford FY20 Approved Budget
P. 260
City of Bedford
Program Summary
FY 2019-2020
Fund: General
Department: Police Division: Records
PROGRAM DESCRIPTION
The Records Division is responsible for the accurate collection, storage, retention, destruction, and dissemination of all data, reports, and
property coming to the attention of, or generated by, Department personnel. The Division ensures timely compliance with all open
records requests and also encompasses the diverse duties/responsibilities of Alarm Permitting, and Property/Evidence.
The Property Technician is responsible for receiving, releasing, and safekeeping of all property and evidence. The Property Technician
must maintain the chain of custody for all evidentiary items.
FY 2018-2019 HIGHLIGHTS
∗ Submitted CY2018 statistical data to the State prior to the deadline, and in accordance with the Incident Based Reporting (IBR)
guidelines.
∗ Achieved 2018-2019 Divisional Goal of working towards a paperless environment by scanning archived cases into the Records
Management System.
FY 2019-2020 DIVISIONAL GOALS
(AS RELATED TO COUNCIL STRATEGIC FOCUS AREAS)
Organizational Excellence
∗ Process the majority of open record requests within five business days.
∗ Take proactive steps in locating rightful property owners and process the release of property as quickly as possible.
∗ Continue quarterly disposals of property.
∗ Ensure compliance with the State Record Retention Schedule by identifying and archiving Felony 1 cases meeting certain criteria.
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