Page 381 - Ord 866 Adopting a revised Fiscal Year 17-18 and new proposed Fiscal Year 18-19 budget

Section 11 Municipal Policies
Employee Pay Plan Policy

for career advancement and recognition of the Town’ s municipal employees;
Provide the organization’ s leadership greater flexibility with a pay system that can
be used to adjust to changes in market conditions, enhance hiring practices, and
reward outstanding performance;
Adjust to changes in market conditions as it relates to increases in pay for groups
of employees within each band; ensuring the Town’ s pay system remains
competitive to the comparable market.

III. IMPLEMENTATION AND MAINTENANCE OF THE PAY PLAN

For its first year of implementation ( FY 16-17), most employees were placed within the
established pay band for their position at their current rate of pay, with up to a three (3)
percent market adjustment of the employee’ s base pay rate. To promote internal equity,
positions that have surveyed further below market may receive a higher market
adjustment, at the discretion of their supervisor.

In subsequent years, depending on market survey results and availability of funding, the
municipal broad band pay system may have both a market adjustment and performance
pay component, as defined below.

IV. CLASSIFICATION AND PAY BAND PLACEMENT

The following criteria will be used when classifying positions to determine band placement:
Nature or type of work performed
Level of responsibility
Impact of position on the organization
Reporting relationships
Scope of duties
Complexity of work
Supervision received and/ or exercised
Knowledge, skills, and abilities ( KSAs) required to perform required job duties.

Factors that will not be considered in classifying a position:
Incumbent of the position
Performance of the employee or incumbent
Longevity of the employee or incumbent in position
Qualifications of the employee or incumbent that are not required by the position

Employee pay progression within a band can occur if there is a market adjustment
approved for that band. Progression in a band can also occur if an employee’ s job
performance, as determined by review of job performance, results in a performance pay
increase. Pay progression is defined as movement within a band that increases the
employee’ s pay on an on-going basis.

Other instances that can create employee progression in a pay band include:
Promotion
Significant increase in job skills, job-related education or training or competencies
Position reclassification: These instances can only occur after proper analysis and
with criteria established by the Human Resources Department and approved by
the Town Manager or their designate.

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