Page 213 - Ord 866 Adopting a revised Fiscal Year 17-18 and new proposed Fiscal Year 18-19 budget

Section 5 Internal Service Funds
General Maintenance & Replacement Overview

The General Maintenance & Replacement Fund ( GMR) was created to provide a mechanism
for the long term repair and replacement of large capital assets such as HVAC, walls, floors and
ceilings, plumbing, electric, roadways, etc.

This fund receives planned revenue transfers from each operating fund that owns and maintains
capital assets. Accumulated funds are intended to cover the cost of future capital repair and
replacement. The GMR is designed to (1) avoid future bond programs, ( 2) encourage a
conservative pattern of spending, ( 3) minimize reliance on revenue streams that are vulnerable
to fluctuations in the economy, such as the sales tax, and (4) prevent excessive maintenance
and repair costs via the timely replacement of capital assets. Project lists are developed
annually from a long-range facility maintenance schedule and incorporated into a routine
schedule for maintenance and replacement of major facility equipment, infrastructure and
permanent capital assets.

Revenues and Other Sources
Revenues and Other Sources are budgeted to be $ 1,009,089.
This represents a 140% increase of $588,049 from the prior year estimated budget.
o Contributions decreased due to one-time receipts in the prior year from the Westlake
Academy Foundation for a Keller Police sub-station on the school premises.
o Transfers in from the General Fund increased $ 613,049 based on one-time planning
and development building permit fees and revenues.

Expenditures and Other Uses
Expenditures and Other Uses are budgeted to be $594,475.
This represents a 113% increase of $315,850 from the prior year estimated.
o The majority of this increase ( 68% = $215,000) is from the information technology
department; upgrades are budgeted for network storage & equipment, phone
systems, peripheral devices, and network servers.
o Westlake Academy maintenance and replacement projects ( 28% = $87,475) include
the following increases to; parking lot repairs, flooring upgrades, interior building
repair, classroom refurbishments, furniture, HVAC system, plumbing repairs,
playground equipment,

Projects for fiscal year 2017/ 2018 are noted below:
Dept # Project Name Amount
Dept. 17 Academy Facilities $ 299,775 Increased $ 87,475
Dept. 19 Parks, Trails, Recreation 20,000 Increased $ 20,000
Dept. 20 Information Technology 245,000 Increased $ 215,000
Dept. 26 Municipal Facilities 29,750 Decreased $ 6,625
TOTAL PROJECTS $ 594,475

Fund Balance
Excess revenues over(under) expenditures are projected to be $414,614.
Beginning fund balance is projected to be $122,794.
The ending fund balance is projected to be $537,408.

199