Page 459 - Fort Worth City Budget 2019
P. 459

Donations Policy


                        Donations of Cash and Real Goods: Donations of cash and real goods may be accepted upon
                          completion of the following processes:

                          1.  The Beneficiary Department Head shall evaluate whether the donation:
                                 a.  Is in the City’s best interest and is consistent with applicable City laws, policies,
                                     and resolutions;
                                 b.  Has any special restrictions and if so, if those restrictions are acceptable to the City;
                                 c.  Obligates the City to make an immediate or initial City expenditure which has not
                                     been included in the approved budget for the appropriate fiscal year; and
                                 d.  Creates a new, one-time or an on-going general maintenance obligation of the City.

                          2.  The City will maintain the following fund structure on the general ledger:
                                 a.  One special donation fund will be maintained for each type of fund:
                                         i.  Governmental Special Donations Fund
                                        ii.  Proprietary Special Donations Fund

                          3.  The  funds  will  be  treated  as  operating  funds,  i.e.  annual  budgeted  funds  and  have a
                             commitment control ledger applied consistent with other operating funds.

                          4.  The funds will be administered under the following appropriation structure:

                               Each  year  in  the  annual  budget  ordinance,  appropriations  will  be  made  to  a
                                 programmable  account.  This  appropriation  will  be  intended  to  be  in  an amount
                                 sufficient to cover the donations anticipated for the upcoming year.

                               When an actual donation is received, funds from the programmable account will be
                                 moved to a specific account for use by the receiving department. When this occurs, the
                                 actual revenue will be recorded against the project and the department is then free to
                                 spend funds for the intended purpose of the donation.

                               As  the  special  donations  funds  will  be  annual  operating  funds,  delegated authority
                                 within the annual appropriation ordinance will exist to re-establish the budget from year
                                 to  year  until  the  donation  is  spent.  Appropriations  that  are  completed  under the
                                 delegated authority provisions will be reconciled on an annual basis.

                         Donations of real property: Donations of real property may be accepted upon completion of the
                          following process:

                          1.  The  receiving  department  shall  work  with  the  Property  Management  Department  to
                             determine the approximate value of the donation and to ensure that the donation is in the
                             City’s  best  interest.  Acceptance  shall  be  consistent  with  applicable  City  laws, policies,
                             ordinances, and resolutions.

                          2.  When seeking City Council approval for a donation of real property, the associated agenda
                             item shall report:

                             a.  The appraised value of the donation;
                             b.  Any expenditures or maintenance obligations for the City associated with the short-term
                                 and long-term ownership of the donation;
                             c.  Potential liabilities associated with the donation, such as hazardous conditions or

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