Page 456 - Fort Worth City Budget 2019

Donations Policy

I. Authority

The Fort Worth City Council is responsible for legislation, policy formulation, and overall
direction setting of the government. This includes the approval of financial policies which
establish and direct the operations of the City of Fort Worth. The City Manager and Assistant City
Managers are responsible for carrying out the policy directives of the City Council and managing
the day-to-day operations of the executive departments, including the Department of Financial
Management Services. This policy shall be administered on behalf of the City Manager and
Assistant City Managers by the Chief Financial Officer / Director of Finance.

II. Purpose:

This policy is intended to provide guidelines for accepting gifts and donations in a responsible,
transparent, and accountable manner that is consistent with the City’s strategic goals. Donations
of every type are offered to the City of Fort Worth (City) for general or specific purposes. Uniform
criteria and procedures guide the review and acceptance of such donations, confirm that the City
has relevant and adequate resources to administer such donations, and ensure that the City
appropriately acknowledges the generosity of the donor.

III. Scope:

This policy shall apply to all funds under the budgetary and fiscal control of the City Manager
and the Mayor and City Council.

IV. Glossary

Definitions (to be incorporated into the glossary)

Beneficiary Department Head: shall mean the Director of the City department, or his/her
designee, for which a donation is designated or intended. The Chief Financial Officer / Director
of Finance shall act as the Beneficiary Department Head if no department is designated or
intended.

Donation or Gift: shall mean a monetary (cash) contribution, endowment, personal property,
real property, financial securities, equipment, in-kind goods or services, or any other asset that
the City has accepted and for which the donor has not received any goods, services, or any
other form of tangible compensation in return. For purposes of this policy, “donation” or “gift”
shall be synonymous.

Donor: shall mean a person or other legal entity that proposes or provides a donation or gift to
the City.

Endowment: shall mean donations that are restricted to the extent that only earnings and not
principal may be used for a particular purpose, City department, or location.

Restricted Donation: shall mean donations or gifts designated by the donor for a specific or
particular City department, location, or purpose. The receiving department shall have the
responsibility to ensure the restrictions placed upon the donation are fulfilled. Funds remaining

1 | P a g e
456