Page 38 - Colleyville FY19 Budget

FY 2019 Budget Preparation Calendar

Regular City Council meeting dates
Additional meeting dates

January 2018 January
Su M Tu W Th F Sa
31 1 2 3 4 5 6 January Prepare budget calendar for upcoming year City Manager's Office
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31

February 2018 February
Su M Tu W Th F Sa
1 1 2 3 6-Feb City Council reviews proposed budget calendar City Council
4 5 6 7 8 9 10 February Prepare Current Service Level Numbers; Enter in Munis City Manager's Office
11 12 13 14 15 16 17 February Departments notified of the deadline and requirements Human Resources
18 19 20 21 22 23 24 for new position or reclassification requests
25 26 27 28 February Post applications for FY 2019 agency agreements City Secretary

March 2018 March
Su M Tu W Th F Sa
1 2 3 March Update the Budget Preparation Manual if necessary City Manager's Office
4 5 6 7 8 9 10 March Agency agreement applications due City Secretary
11 12 13 14 15 16 17 27-Mar Budget Kickoff meeting Departments
18 19 20 21 22 23 24
25 26 27 28 29 30 31

April 2018 April
Su M Tu W Th F Sa
3-Apr Presentations from Agencies on FY 2019 funding requests City Council
1 2 3 4 5 6 7 6-Apr New position and reclassification requests due to HR Departments
8 9 10 11 12 13 14 10-Apr Non-Discretionary Requests due in MUNIS Level 2 Departments
15 16 17 18 19 20 21 April Meeting w/ Police Dept. to plan Crime District Budget City Manager's Office
22 23 24 25 26 27 28 24-Apr All other components of the Budget Submittal are due Departments
29 30 April RFP for health insurance (released April 27th) Human Resources
Apr 26-May 4 Department Budget Submittal Meetings Depts/Budget Team

May 2018 May
Su M Tu W Th F Sa
1 2 3 4 5 5-May City Council Election City Council
6 7 8 9 10 11 12 15-May New Councilmembers Sworn In City Council
13 14 15 16 17 18 19 Update on health insurance RFP process (RFP due May 16th) City Council / HR
20 21 22 23 24 25 26 Preliminary property value estimates released Tarrant Appraisal
27 28 29 30 31 late May Council priority settting Worksession (or early June- tbd) City Council

June 2018 June
Su M Tu W Th F Sa
1 2 June Review RFP analysis and finalist recommendations Benefits Committee
3 4 5 6 7 8 9 5-Jun CC Worksession: Budget Process Overview City Council
10 11 12 13 14 15 16 CC Worksession: Insurance recommendations (or 6/19) City Council
17 18 19 20 21 22 23 8-Jun Publish CCCPD budget public hearing notice (Board) City Manager's Office
24 25 26 27 28 29 30 21-Jun Budget Worksession (review of preliminary numbers) City Council
19-Jun CCCPD budget public hearing & Worksession (before CC mtg) CCCPD Board

July 2018 July
Su M Tu W Th F Sa
2-Jul CCCPD budget adoption (before City Council meeting) CCCPD Board
1 2 3 4 5 6 7 2-Jul Approve insurance contracts (7/17 if necessary) City Council
8 9 10 11 12 13 14 Discussion on updates to fees/charges (if needed) City Council
15 16 17 18 19 20 21 6-Jul Publish CCCPD budget public hearing notice (Governing body) City Manager's Office
22 23 24 25 26 27 28 19-Jul Budget Worksession (CIP & Mostly Final Expenditure Budget) City Council
29 30 31 17-Jul 1st Reading CCCPD budget/public hearing by governing body City Council
25-Jul Certified tax roll released Tarrant Appraisal

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