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City of Mansfield Annual Budget and Service Program Fiscal Year 2025-2026 Table of Contents

Multi-Year Equipment Replacement Fund Summary

The Equipment Replacement Fund may be funded via a combination of certificates of obligation,
expenditure savings, transfers from other funds, and/or sales of fully depreciated vehicles and
equipment. The preferred method for funding new equipment is with cash, as opposed to issuing debt.

In FY 2025-2026, the General Fund will transfer $4,064,896 for vehicles, equipment, and facility
improvements. The City will issue debt in the amount of $2,944,369 for an ambulance, fire truck, and
other fire safety/rescue equipment. City Council approved funding for these items during budget work
sessions. Prior year funding of $3,528,632 was also carried forward in the FY 2025-2026 budget. Some
vehicles and equipment approved in the FY 2024-2025 budget have not been received/expensed, but
the funds were encumbered in the prior fiscal year.

Project Impacts
The Equipment Replacement Fund reflects projected operational savings totaling $83,236 over the five-
year period as aging equipment is systematically replaced with newer, more efficient assets. These
savings are realized in decreased repair expenses, improved reliability, and enhanced operational
efficiency across departments that rely on fleet and specialized equipment. Over time, the equipment
replacement strategy supports cost containment, extends asset life cycles, and improves service delivery
while reducing the operational risks associated with outdated or unreliable equipment.

Public Safety vehicles and equipment – replacement of vehicles and equipment on a rotating,
annual basis reduces downtime and repair costs and provides Police and Fire with the best available
resources to respond to emergencies.
Repair Savings – reduces downtime and enables staff to provide more proactive police patrols;
reduces major fire apparatus downtime.
Auction Proceeds – the sale of city property via online auctions offsets the city’s borrowing costs by
redirecting proceeds for the purchase of new equipment. In FY 2024-2025, auction proceeds
totaling $103,979 were deposited back into the Equipment Replacement Fund.

A complete list of equipment approved in the FY 2025-2026 budget is provided on the following pages.

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