Page 596 - Bedford-FY25-26 Budget

Return to Financial Policies

NEW PERSONNEL. Any new personnel positions to be created as a result of grant funding must
be approved by the City Manager and properly classified by Human Resources. Departments are
to properly notify Payroll promptly of coding changes needed for those persons being charged to
grants.

SUPPLANTING. Grant funds shall not be used to supplant an existing expense so that current
funds can be diverted to another use, unless such use of grant funds is explicitly identified as
allowable in writing by the granting entity in the grant award.

GRANT MONITORING. Departments are responsible for the continuous monitoring of the
financial status of grants. Departments must review the monthly financial reports and notify the
Finance Division promptly of any discrepancies noted and/or any additional reports needed.

Departments must also monitor grants for compliance with all applicable federal, state, and local
regulations and ensure that grant expenditures are in compliance with grant procurement policies
and procedures.

GRANT REPORTING. The requesting department, with the assistance of the Assistant to the
City Manager, is responsible for providing financial reports to grantors. Departments handling
grant reporting are responsible for complying by the due dates with all reporting requirements of
the grant including financial reporting and reimbursement requests.

City of Bedford, TX | Adopted Budget FY 2025-2026 Page 596