Page 118 - CityofKellerFY25Budget

TOWN HALL OPERATIONS

TOWN HALL OPERATIONS (100-11-111)

DEPARTMENT DESCRIPTION:
The Administration Department's Operations Division consists of the Facilities Manager, 2-Building Maintenance Technicians,
and a contracted Janitor. The Facilities Department provides facility maintenance service and assistance to the following
facilities; Town Hall, Police, Jail, Animal Adoption Center, Municipal Service Center, Fire Stations 1, 2, and 3, Senior Activities
Center, Library and the Friends of the Library. The Facilities Department assists in the general oversight of the facility
maintenance, including contracts and billing invoices, all general repairs and service, HVAC systems, generators,elevators,
electrical, plumbing and lighting along with the overall building operations, developing and implementing the department budget,
room and meeting requests, art show set-ups, door and security system operations, voting set-ups and room placement
requests and any and all other maintenance requests. The purpose of the department is to ensure the facilities are being
maintained and cared for through efficient and effective preventative maintenance practices.

DEPARTMENT OBJECTIVES:
1. Maintenance: Ensure all facilities are maintained and cared for through efficient and effective preventive maintenance
practices.
2. Energy: Monitor building energy consumption and recommend changes to improve overall energy efficiency and
conservation within the cities' facilities.
3. Management: Work efficiently and efficiently to improve the overall cities operating cost and keep staff productivity high with
a comfortable working environment.
4. Communication: Clear and effective communication between staff, departments, and vendors keeping everyone up to date
on any projects, services or facility related items.
5. Asset Management: Recommend annual replacement for any equipment, structure, contract or software.

DEPARTMENT GOALS:
1. Manage and provide daily maintenance for all facilities.
2. Coordinate and manage all event requests for Town Hall including set-up and take-down, door and HVAC schedules, and
cleaning.
3. Perform minor repairs and overall support for electrical, plumbing, roof, HVAC and generator equipment, fire alarm, elevators,
clock tower, door security, water heaters, boilers, walls, floors, ceilings, furniture and small appliances.
4. Manage all contracted services at all facilities e.g. janitorial, HVAC, boilers, generators.
5. Maintain budget, credit card reports, invoice overview and payments.

SERVICE LEVEL ANALYSIS:
FY 2024-25
FY 2022-23 FY 2023-24 FY 2023-24 Adopted
SERVICES PROVIDED Actual Budget YE Proj. Budget
Square Footage Maintained: 223,000 221,000 223,000 223,000
HVAC's 65 63 65 65

HVAC Systems 12 11 12 12
Electrical & Plumbing Systems 12 11 12 12
Elevators 2 2 2 2
Fire & Sprinkler Systems 9 9 9 9
Generators 7 7 7 7
Facility Inspections 12 11 12 12
Special events supported 30+ 30+ 30+ 30+
Contracts Supported by Facilities 11 11 11 11

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