Page 83 - CityofForestHillFY25AdoptedBudget

supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure
account) for any inter-departmental or inter-fund adjustments. City staff has the prerogative to adjust expenditures
within a departmental budget.

Budget Calendar: The schedule of key dates or milestones which the City departments follow in the preparation,
adoption and administration of the budget.

Budget Document: The instrument used by the City staff to present a comprehensive financial program to the City
Council.

Budget Message: The opening section of the Budget Document that provides the City Council and the public with a
general summary of the most important aspects of the budget, changes from the current and previous fiscal years,
and the views and recommendations of the City Manager. The Budget Message is also referred to as the City
Manager's Message or Budget Transmittal Letter.

Budget Re-estimate: Process of taking year-to-date financial information, using that information to project future
financial performance for the remainder of the fiscal year, then comparing the result to the fiscal year budgeted
amount as a way to gauge financial performance. The re-estimate process takes place throughout the fiscal year for
most funds.

Budgetary Control: The control or management of a governmental unit or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitations of available appropriations and
available revenues.

Budgeted Funds: Funds that are planned for certain uses, but have not yet been formally or legally appropriated by
the legislative body. The budget document that is submitted for City Council approval is comprised of budgeted
funds.

Capital Project Budget: The portion of the annual operating budget that appropriates funds for the purchase of
capital equipment items. These expenditures are often separated from regular operating items, such as salaries,
services, and supplies. The Capital Equipment Budget includes funds for capital equipment purchases, which are
usually distinguished from operating items according to their value and projected useful life. Examples include
vehicles, minor equipment, furniture, machinery, building improvements, and special tools. The dollar value varies
according to the policy established by each jurisdiction. For the City of Forest Hill, this limit is $5,000.

Capital Improvement Program: A plan for capital expenditures to provide long-lasting physical improvements to be
acquired over a fixed period of years.

Capital Improvement Program Budget: A Capital Improvement Program (CIP) Budget is a separate budget from the
operating budget. Items in the CIP are usually construction projects designed to improve the value of government
assets. Examples of capital improvement projects include new roads, sewer lines, buildings, recreational facilities,
and large scale remodeling. The City Council receives a separate document that details the CIP costs for the upcoming
fiscal year.

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