Page 188 - CityofMansfieldFY24Budget

Division Name:
Facilities Management

Mission Statement:
The mission of the Facilities Management Department is to provide a safe, clean work environment for the City’s employees and
maintain aesthetically pleasing facilities for employees, visitors, and residents. The Facilities Management Department is
responsible for all City-owned facilities including City Hall, Public Safety buildings, the Library, Activity Center, and Museum.

Services Provided:
1. The distribution of all supplies to City facilities.
2. The upkeep and maintenance of City facilities and their major systems.
3. Janitorial services for City facilities.

CITY COUNCIL’S GUIDING PRINCIPLES N O R T H

Noteworthy Organizational Remarkable Together Healthy
Essentials Excellence Experiences as One Economy
Consistently Strong team Distinctive Create Sustainable assets,
high-quality and internal services and community financial strength &
services culture amenities connections growth

N O R T H
Goal #1 ● ●
Administer a comprehensive preventive maintenance program to reduce cost and stabilize budget forecasts.

Objectives
1. Provide resources to expand the execution of the preventative maintenance program.
2. Evaluate all City facilities and associated equipment to ensure optimal performance.
3. Evaluate the risk matrix to implement equipment upgrade/replacement.

Actual Actual Budget Budget
Performance Measures 2020-2021 2021-2022 2022-2023 2023-2024
Monthly preventative inspections 115 125 150 150
Preventative work order % completed in 30 days. 100% 100% 100% 100%

N O R T H
Goal #2 ● ●

Manage upkeep of City facilities ensuring timeliness and proficiency.

Objectives
1. Negotiate and administer all Facility contracts to assure we get the best return on our investment.
2. Perform to the highest standards to keep our facilities visually aesthetic appearance by routine painting schedules and flooring
3. Respond to work orders professionally and ensure all work is done in a timely manner.

Actual Actual Budget Budget
Performance Measures 2020-2021 2021-2022 2022-2023 2023-2024
Square footage maintained 667,190 667,190 692,190 742,190
Work orders annually 1,700 2,483 2,600 2,800
Staff generated work orders completed in 30 days 95% 95% 95% 95%

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