Page 52 - FY 2023-24 ADOPTED BUDGET

BUDGET AMENDMENT PROCESS

BUDGET ADJUSTMENTS

Any adjustment to the budget requiring City Council action must be initiated by the appropriate Department
Director. The Finance Director must then certify that excess funds are available, either a surplus in fund balance or
an excess amount in a separate line-item account. The City Manager must then approve or reject the request for a
budget adjustment. If approved by the City Manager, the budget adjustment is placed on the next available City
Council agenda for consideration by the entire City Council. After the budget adjustment has been discussed by
the City Council, a vote is taken to approve or reject the budget adjustment. Budget adjustments that do not require
City Council action follow the same path as outlined, with the exception of being placed on the City Council agenda.
Any adjustment that exceeds 25 percent of the original appropriation of any fund has to be advertised in the official
newspaper, followed by two public hearings before the budget adjustment may be approved by the City Council.

ADDITIONAL APPROPRIATIONS

Any additional appropriations must be approved by the City Council and filed as an amendment to the original
budget ordinance. The City Council may appropriate additional funds for any reason and the additional
appropriation is not limited as long as the additional appropriation does not cause the expenditure level to exceed
the total anticipated revenues plus any balance of funds carried forward from prior years.

TRANSFERS BETWEEN FUNCTIONAL AREAS

The City Council must approve any inter-functional area transfers as an amendment to the original budget
ordinance.

INTRA-FUNCTIONAL TRANSFERS

The City Council must approve any intra-functional transfer as an amendment to the original budget ordinance.

CITIZEN INPUT AND PUBLIC HEARINGS

The City of Benbrook's Annual Budget process is a lengthy one which requires input from each of the City's
Department Directors, City Manager, City Council, civic organizations, and the citizens of Benbrook.

The schedule followed to obtain citizen input during the 2023-24 Budget Adoption Process is provided below:

October 1 - July City Staff receives and reviews written suggestions from citizens and civic organizations for
the 2023-24 Annual Budget.

July 6 First public work session is held for City Staff and City Council to outline issues that are faced
during the 2023-24 Budget Adoption Process and discuss Council goals.
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