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B. Ensure full departmental compliance with the established capital asset policy
in order to maintain adequate records of the City’s capital assets.

C. Each department head must appoint a Capital Assets Coordinator that has
knowledge and experience in capital purchasing and management of project
expenditures. Department Capital Assets Coordinator responsibilities include
but are not limited to:

• Attend the required AM100 training provided by the City of Fort
Worth.

• Perform a monthly review of the department’s purchased, donated,
and constructed assets added into PeopleSoft Asset Management
(PSAM) and communicate with the Capital Assets Team regarding
any discrepancies.

• Identify capital asset transfers, impairments, and disposals, and
provide the Capital Assets Team documentation within 30 days of
the occurrence.

• Identify all constructed assets in use, and provide the Capital
Assets Team documentation within six months or before the
current fiscal year ends, whichever comes first for capitalization
(Refer to Section XIV).

• Review and update the department’s non-financial asset
information in the PSAM system.

• Coordinate the department’s review of the current capital asset
register and complete the Annual Physical Inventory for Capital
Assets.

FMS responsibilities:

A. The Capital Asset Team, Financial Services Manager, and Assistant
Finance Director over Accounting shall ensure that all capital assets
belonging to the City are properly identified and recorded in the
PeopleSoft General Ledger module and that the PSAM module is
reconciled, at least monthly, to general ledger balances.

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