Page 175 - FY 2021-22 ADOPTED BUDGET

STAFF SERVICES
FUCTIONAL DESCRIPTION

The Staff Services Functional area is comprised of three departments: Finance, Information Technology, and
Personnel. The Staff Services function performs all accounting, auditing, budgeting, cash management, personnel,

data processing, information technology, purchasing, and risk management functions in the City. Staff assists with
receptionist and switchboard duties. The Staff Services function includes the following positions: Finance Director,
Accounting Supervisor, Accounting Clerk, Information Technology Director, and Assistant Information Technology
Director.

The Functional Summary page provides financial information for the Staff Services Function on an actual basis for
2019-20; on an adopted budget and twelve-month estimate basis for 2020-21; and on a department request,
decision package, total request, and adopted budget basis for 2021-22.

The Staff Services Function's total 2021-22 Budget is $1,223,571. This allocation is $20,577 more than the amount
requested by Department Heads in their 2021-22 total request of $1,202,994. This total request includes
$1,202,994 for base budget expenditures and no decision packages. A 3.5 percent COLA was approved bring the
total budget to $1,223,571.

A decision package is defined as any change in program emphasis, expenditure of funds, and/or allocation of
personnel or equipment which results in an increase or decrease in the current level of services. A decision package
is used to: add a new program, delete an existing program or function and replace it with a new or different function
or program, request expenditures that exceed the total appropriation for the previous year's (2020-21) budget,
request additional compensation for an employee or job classification, request an adjustment to the City's
Classification and Compensation Matrix, and/or request funds for a new capital outlay.

The Functional Reconciliation and Decision Package Summary provides a reconciliation of all changes made from
the total request to the adopted budget. This summary also provides a list of all decision packages requested for
Staff Services Activities. The list of decision packages categorizes the decision packages as funded or not-funded
and provides the allocation amount approved for each funded package.

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