Page 203 - City of Bedford FY22 Budget

City Secretary

Mich a e l We lls
Ci t y S ecr et ar y

The Ci t y S ecr et ar y D i v i s i o n i s r es po ns i bl e f o r accurat el y r eco r di ng , publ i s hi ng , i ndexi ng , and m ai nt ai ni ng Ci t y Co unci l
r eco r ds t o i ncl ude m i nut es , o r di nances , r es o l ut i o ns , co nt ract s , ag r eem ent s , and o t her l eg al do cum ent s o f t he Ci t y o f
B edf o r d. S er v i ng as t he Ci t y ' s Reco r ds Manag em ent O f { cer , t hi s o f { ce o v er s ees a r eco r ds m anag em ent po l i cy and r eco r ds
des t r uct i o n po l i cy t o pr o v i de ef { ci ent , eco no m i cal , and ef f ect i v e co nt r o l s o v er t he cr eat i o n, di s t r i but i o n, o r g ani zat i o n,
m ai nt enance, and s pace al l o cat i o n f o r al l Ci t y r eco r ds . It al s o handl es r eques t s m ade f o r Ci t y do cum ent s under t he
pr o v i s i o ns o f t he Publ i c Inf o r m at i o n Act . The Ci t y S ecr et ar y co o r di nat es t he el ect i o n pr o ces s f o r al l Ci t y el ect i o ns . Thi s o f { ce
co o r di nat es dai l y co m m uni cat i o n and o perat i o ns wi t h t he May o r/ Co unci l , pr epar es and execut es Co unci l packet s , pr o ces s es
al co ho l and bev erag e r eg i s t rat i o ns and r epo r t s , i s s ues r el eas e o f l i ens , and wo r ks wi t h t he Ci t y Manag er ' s O f { ce t o r es po nd
t o cus t o m er s er v i ce co m pl ai nt s and i s s ues .

FY 2020-2021 Highlights

D ev el o ped pr o ces s es t o al l o w ci t i zens t o co nt i nue t o par t i ci pat e i n Co unci l m eet i ng s dur i ng CO V ID -19 s hut do wn.
Pr o ces s ed 56 2 publ i c i nf o r m at i o n r eques t s wi t h an av erag e r es po ns e t i m e o f 1.54 day s .
Updat ed publ i c i nf o r m at i o n f o r m s and pr o cedur es t o f ur t her i ncr eas e ef { ci ency and r es po ns i v enes s .
D es t r o y ed appr o xi m at el y 400 bo xes o f r eco r ds t hat had r eached t hei r r et ent i o n t hr es ho l d i n co m pl i ance wi t h S t at e l aw
and t he Ci t y ' s Reco r ds Manag em ent Po l i cy .
Pr o ces s ed 11 Co m m uni t y Po wer ed Rev i t al i zat i o n appl i cat i o ns .
S ucces s f ul l y o v er s aw t he No v em ber 2020 Lo cal O pt i o n El ect i o n, t he May 2021 G eneral El ect i o n and t he Aug us t 2021
S peci al El ect i o n.
Expenditures Summary

"302,260 $23,946

(8 .6% vs. prior year)

Ci t y Secr et a r y Pr op osed a n d H i st or i ca l Bu d get vs. Act u a l
350k

300k

250k

200k

150k

100k

50k

0
FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022
Actual Budgeted Over Budget

City of Bedford, TX | Budget Book 2022 Page 203